Math Jr. Department Assistant

DePaul University; Chicago (IL); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Tuition waivers for employees and/or a

Retirement plan matching 8%

Generous paid time off and holidays

Job summary

DePaul University in Chicago seeks a Department Assistant to support the Department of Mathematical Sciences. The role collaborates with the Department Chair and Senior Department Assistant to manage daily operations, coordinate activities, and assist with special projects, fostering a friendly learning environment.

Responsibilities include course management, supervising student workers, coordinating with faculty, handling front desk duties, and ensuring adequate teaching supplies.

Qualifications

• Bachelor's degree or 3+ years of office experience.
• Familiarity with Microsoft Office tools, especially Excel.
• Position requires in-person work most days during the academic year.

Responsibilities

• Assist with course management: survey teaching preferences, help with contracts and schedules, upload and monitor course enrollment.
• Hire and supervise part-time student workers in tutoring centers and oversee quality control and budgets.
• Support faculty activities for MAT courses: coordinate materials, communicate with coordinators, and provide logistics support.

Skills

Microsoft Office

Excel

Education

Bachelor's degree

Job description

The Highlights:

The Department Assistant works closely with the Department Chair and Senior Department Assistant to support the daily operations and administrative functions of the Department of Mathematical Sciences. This position is responsible for coordinating core administrative activities, assisting with special projects, and providing support to faculty, staff, and students. The role requires frequent interaction with faculty and students and should enjoy working with others to support and promote a friendly learning environment.

What You'll Do:

1. Assistance with course management: Assistant will conduct survey of teaching preferences from full-time faculty for use by the chair and associate chair when building the schedule. Assistant will communicate with and support part-time faculty in issuing contracts and arranging shared work spaces during the academic quarter. Assistant will upload course schedule into the system and monitor enrollments in consultation with the chair.

2. Hiring and overseeing part-time student workers in the department's tutoring centers: Assistant will work with faculty to recruit qualified students to work part-time as tutors in the Quantitative Reasoning center and the Math Tutoring center. Assistant will work with senior assistant to oversee quality control in the centers and manage tutoring center budget.

3. Supporting faculty activity: There are two courses (MAT 120, MAT 137) that have dozens of sections per quarter and are led by faculty coordinators. The Assistant will support coordination efforts with email communication, distribution and updating of common course materials, and other tasks as needed by the coordinators. For other faculty, Assistant can make copies, create flyers for talks, and otherwise provide logistical support as needed. Assistant will also ensure levels of department teaching supplies are in good order.

4. Front desk work: The Assistant will sit near the front of the department to greet visitors and answer the phone as needed. They will direct questions to the appropriate person or resource.

Will manage student workers in the tutoring centers.

What You'll Need:

-BA, or at least 3 years of experience working in an office setting.
-Familiarity with Microsoft Office tools, especially Excel.
-This position will require the employee to work in person most days during the regular academic year, though there is some flexibility.

The anticipated hiring range for this position is: $18.70 to $23.35/hr.

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Perks:

• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 8%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits
  

Vincentian Mission:

Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.