Degree Conferral Coordinator

DePaul University; Chicago (IL); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Tuition waivers for employees and one/

Top choice medical, dental, and vision

Retirement plan matching 8%

Generous paid time off

Job summary

DePaul University seeks a Degree Conferral Coordinator to support the Degree Progress Report and related academic applications maintained by the Office of the University Registrar. You will encode degree requirements within the DPR, audit student records for degree eligibility, and coordinate updates with college offices to ensure accurate degree conferral.

You will collaborate on the development and maintenance of PeopleSoft applications, deliver unofficial curriculum extracts, and uphold

Qualifications

• Bachelor's degree required.
• 3-5 years in higher education or related data/policy environment.
• Familiarity with PeopleSoft Campus Solutions and advising software preferred.
• Strong data integrity, auditing, and problem-solving skills.
• Excellent written and oral communication skills.

Responsibilities

• Analyze and encode degree requirements into the DPR for accurate degree planning and progress reporting.
• Perform final audits for degree conferral eligibility before posting to official records.
• Collaborate on development and maintenance of PeopleSoft applications and related tools (Online Declaration Tool, Advising Notes, Degree Conferral/Graduation).
• Conduct regular data integrity audits and coordinate with UR Systems for issue resolution before production.

Education

Bachelor's degree

Tools

PeopleSoft Campus Solutions

Academic Advisement module

Microsoft Office

Job description

The Highlights:

The Degree Conferral Coordinator is responsible for providing technical and functional support for the University's Degree Progress Report (DPR), Degree Conferral, and other academic applications maintained by the Office of the University Registrar (UR). This position will encode degree requirements within the DPR to be used for degree planning, academic advising and conferring degrees. This position will also coordinate updates with the college offices and programs, conduct final audits of student records to determine eligibility, and award degrees. The Coordinator will also deliver accurate degree progress reports to student population, faculty, and staff and must maintain a broad knowledge of DePaul graduation requirements. The Coordinator works with academic units to deliver unofficial copies of the curriculum encoded within reports and ensures information is accurate and accessible tool for the university community. This position ensures that University academic policies and procedures, and best practices in records maintenance, are observed and that all functions are performed according to institutional standards, and federal rules and regulations.

What You’ll Do:

• 1. Analyze and perform programing (encoding) to translate major, college and university requirements into a complex system that integrates course catalog, test credit, transferred coursework, and curriculum requirements to deliver accurate representation of the student's academic progress toward completion of a degree.
• 2. Participate in the University's Degree Conferral process. Protect the integrity of the DePaul degree by ensuring students who have applied for graduation have met the University and degree requirements by conducting the final audit before the degree is posted to the academic record. Identify process exemptions, follow protocol to secure appropriate academic officer sign-off, and documents transactions accordingly.
• 3. Collaborate in the development and regular maintenance (and ongoing coding of new specifications) of a number of delivered and customized PeopleSoft applications, which are essential for compliance with federal laws (like the OBBB). Support students, academic units and the Office of the University Registrar. Maintain various support applications, which include, the Online Declaration Tool, Advisor Assignments, Advising Notes, Degree Conferral/Graduation application, dynamic transfer guides. Create and apply academic milestones, course mapping features, and update student program plan/stacks.
• 4. Conduct regular audits to ensure data integrity across multiple applications within purview. Perform thorough PeopleSoft patch cycle testing to identify all potential problems and works with UR's Systems team to address problem before the patch is applied to Production.

What You’ll Need:

• Bachelor's degree, required.
• Minimum 3-5 years of experience in higher education, particularly in Student Records or Academic Advising; or in a position with exposure to data structure, experience interpreting and enacting policy, or history of working with partners and holding them accountable.
• Knowledge of, or willingness to learn PeopleSoft Campus Solutions, in particular the Academic Advisement module, Student Retention/Advising software, and Microsoft Office suite.
• Basic understanding of and knowledge of University resources for students.
• Strong understanding of database principles and experience with troubleshooting.
• Ability to administer Student Records and Advising functions with accuracy and awareness of policy.
• Ability to work positively in a demanding, high volume, fast-paced environment.
• Strong organizational and interpersonal skills.
• Ability to negotiate diplomatically.
• Ability to handle multiple projects simultaneously.
• Excellent written and oral communication skills.

The anticipated hiring range for this position is: $47,783 to $55,000.

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Perks:

• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 8%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits
  

Vincentian Mission:

Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check:

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

DePaul University is an Equal Opportunity employer

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.