Materials Specialist (488)

Civica; Petersburg (VA); On-site; USD 58,000 - 75,000; Full time

Job summary

Civica is seeking a Materials Specialist for the 1st shift to manage receipt, handling, and shipment of materials, ensure cycle counts, maintain a tidy warehouse, and uphold GMP and documentation practices.

You will initiate deviations, CAPAs, and change actions, support audits, and adapt priorities to protect production schedules while collaborating with cross-functional teams.

Qualifications

• Minimum 4+ years in warehouse operations, pharmaceutical experience preferred.
• Associate degree or higher in a related field is a plus.
• Powered industrial truck (forklift) certification required upon employment.
• Experience using ERP systems with emphasis on inventory.
• Good writing and documentation skills.
• Proficiency with Microsoft Office Suite.
• Knowledge of GMP and regulatory requirements preferred.
• Detail-oriented with focus on accuracy and schedules.
• Ability to work autonomously within established guidelines.
• Experience in process improvement and change management.
• Flexibility to adjust work schedule to support operations.

Responsibilities

• Perform all shift warehouse activities and align material requirements with site manufacturing.
• Supply raw materials, components, and supplies to site departments to maintain schedules.
• Adhere to Civica procedures, GMP, and documentation practices.
• Ensure safety regulations are followed by all staff.
• Attend shift meetings to ensure clear communication.
• Initiate, investigate, and close deviations, CAPAs, and change actions as applicable.
• Participate in regulatory and QA audits and inspections.
• Generate and revise SOPs.
• Adapt priorities quickly in response to schedule changes to minimize impact.
• Perform other duties as assigned by the Warehouse manager.

Skills

Warehouse operations

Documentation

Process improvement

Autonomy

Safety procedures

Communication

Education

Associate’s degree or higher in a related field

Tools

ERP systems

Microsoft Office Suite

Job description

Job Description

The Materials Specialist will have the responsibility of conducting the daily 1st shift warehouse general activities, including receipt, handling, and shipment of materials, components, supplies and other commodities, performance of cycle counts, maintenance of the warehouse in an orderly, tidy and inspection-ready state, adherence to all safety procedures and regulations, and collaborating with other departments as applicable. This position will also initiate, investigate, and close deviations, CAPAs, Change Actions, etc., as applicable. The ideal candidate will have a consistent track record of achieving results in a warehouse environment and maintaining a positive culture.

Essential Duties And Responsibilities

• Perform all shift warehouse activities, including aligning and scheduling material requirements to meet site manufacturing requirements.
• Supply required raw materials, components, supplies, and other commodities to all site departments in an accurate and timely manner to ensure schedules are maintained.
• Adherence to Civica procedures and policies and conform to current good manufacturing practices and good documentation practices.
• Ensure all staff members adhere to safety regulations and procedures.
• Attend shift meetings to ensure communication and issues are clear to all staff members.
• Initiate, investigate, and close deviations, CAPAs, Change Actions, etc., as applicable.
• Participate in regulatory and QA audits and inspections.
• Perform SOP generation and revisions.
• Ability to quickly adapt and adjust priorities in response to changes in schedule due to unforeseen disruptions to minimize impact to all supported departments.
• Perform other duties as assigned by the Warehouse manager.

Basic Qualifications And Capabilities

• A minimum of 4+ years of experience in warehouse operations. Pharmaceutical industry experience is preferred.
• An associate’s degree or higher in a related field is a plus.
• Obtaining Powered industrial truck (forklift, pallet jack, etc.) certification through Civica Rx upon employment will be required.
• Experience in using ERP systems with an emphasis on inventory.
• Good writing and documentation skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of GMP, regulatory requirements, and industry best practices is preferred.
• Detail-oriented with a focus on accuracy and meeting schedule requirements.
• Ability to work autonomously and within established guidelines, procedures and practices.
• Experience in a process improvement environment, including change management and optimizing process flow.
• Flexibility to adjust work schedule in support of operations is a plus.
• Solid communication and collaboration skills, committed to meeting high-quality standards.

Physical Demands And Work Environment

The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the basic duties of this position, the employee is regularly required to speak or hear. The employee must frequently use hands or fingers to handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.

The company is an equal opportunity employer, a drug-free workplace, and complies with applicable ADA regulations.