Materials Specialist (488)

Civica Rx; Petersburg (VA); On-site; USD 52,000 - 78,000; Full time

Job summary

Civica Rx in Petersburg, VA is seeking a Materials Specialist to lead first-shift warehouse activities supporting site manufacturing. You will manage receipt, storage, and shipment of materials, perform cycle counts, and maintain GMP-compliant documentation and safety practices.

Ideal candidates have 4+ years in warehouse operations (pharma a plus), ERP experience, and forklift certification. You will collaborate across departments and contribute to continuous process improvements and audits.

Qualifications

• 4+ years in warehouse operations; pharmaceutical experience preferred.
• An associate degree or higher in a related field is a plus.
• Obtaining powered industrial truck certification through Civica Rx upon employment will be required.
• Experience in using ERP systems with emphasis on inventory.
• Good writing and documentation skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of GMP, regulatory requirements, and industry best practices is preferred.
• Detail-oriented with a focus on accuracy and meeting schedule requirements.
• Ability to work autonomously and within established guidelines, procedures and practices.

Responsibilities

• Perform shift warehouse activities to meet site manufacturing requirements.
• Supply required raw materials, components, supplies, and other commodities to all site departments on time.
• Adhere to Civica procedures and GMP and good documentation practices.
• Ensure staff safety and regulatory compliance.
• Attend shift meetings to ensure clear communication of issues.
• Initiate, investigate, and close deviations, CAPAs, Change Actions, etc.
• Participate in regulatory and QA audits and inspections.
• Generate and revise SOPs.
• Adapt priorities to changes in schedule to minimize impact on departments.
• Perform other duties as assigned by the Warehouse manager.

Skills

Warehouse operations

ERP inventory

GMP knowledge

Documentation skills

Microsoft Office

Communication skills

Process improvement

Autonomous work

Education

Associate degree or higher

Tools

Powered industrial truck certification

ERP systems

Forklift certification

Job description

Job Description

The Materials Specialist will have the responsibility of conducting the daily 1st shift warehouse general activities, including receipt, handling, and shipment of materials, components, supplies and other commodities, performance of cycle counts, maintenance of the warehouse in an orderly, tidy and inspection-ready state, adherence to all safety procedures and regulations, and collaborating with other departments as applicable. This position will also initiate, investigate, and close deviations, CAPAs, Change Actions, etc., as applicable. The ideal candidate will have a consistent track record of achieving results in a warehouse environment and maintaining a positive culture.

Essential Duties and Responsibilities:

• Perform all shift warehouse activities, including aligning and scheduling material requirements to meet site manufacturing requirements.
• Supply required raw materials, components, supplies, and other commodities to all site departments in an accurate and timely manner to ensure schedules are maintained.
• Adherence to Civica procedures and policies and conform to current good manufacturing practices and good documentation practices.
• Ensure all staff members adhere to safety regulations and procedures.
• Attend shift meetings to ensure communication and issues are clear to all staff members.
• Initiate, investigate, and close deviations, CAPAs, Change Actions, etc., as applicable.
• Participate in regulatory and QA audits and inspections.
• Perform SOP generation and revisions.
• Ability to quickly adapt and adjust priorities in response to changes in schedule due to unforeseen disruptions to minimize impact to all supported departments.
• Perform other duties as assigned by the Warehouse manager.

Basic Qualifications and Capabilities:

• A minimum of 4+ years of experience in warehouse operations. Pharmaceutical industry experience is preferred.
• An associate’s degree or higher in a related field is a plus.
• Obtaining Powered industrial truck (forklift, pallet jack, etc.) certification through Civica Rx upon employment will be required.

• Experience in using ERP systems with an emphasis on inventory.

• Good writing and documentation skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of GMP, regulatory requirements, and industry best practices is preferred.
• Detail-oriented with a focus on accuracy and meeting schedule requirements.
• Ability to work autonomously and within established guidelines, procedures and practices.

• Experience in a process improvement environment, including change management and optimizing process flow.
• Flexibility to adjust work schedule in support of operations is a plus.
• Solid communication and collaboration skills, committed to meeting high-quality standards.

Physical Demands and Work Environment:

The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the basic duties of this position, the employee is regularly required to speak or hear. The employee must frequently use hands or fingers to handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds.

The company is an equal opportunity employer, a drug-free workplace, and complies with applicable ADA regulations.