Materials Receiving & Inventory Specialist

The Shaw Group, LLC; Walker (MI); On-site; USD 36,000 - 47,000; Full time

Job summary

The Shaw Group, LLC is seeking a dedicated Material Handling Receiving Clerk to support receiving, tracking, and movement of materials. You will document incoming materials, enter data into inventory systems, and ensure timely material availability across departments.

Responsibilities include processing shipping docs, maintaining MRAs, and verifying quantities against POs. Strong data entry, Excel, and ERP familiarity are essential for success in this role.

Qualifications

• High school diploma or GED required.
• Experience in material control, warehouse administration, receiving, or inventory preferred.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Experience using ERP or inventory management systems (E1, SAP, Oracle).
• Strong data entry with a high level of accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Basic understanding of shipping and receiving documentation.

Responsibilities

• Receive and process packing lists, bills of lading, and shipping documentation.
• Enter received materials into the ERP/inventory management system.
• Verify received quantities against purchase orders and packing lists.
• Create and maintain Material Receiving Reports (MRRs).
• Generate and maintain Over, Short, and Damaged (OS&D) reports.
• Scan, upload, and organize receiving documentation into electronic filing systems.
• Maintain accurate inventory and material status records.
• Coordinate with Quality Control for inspection documentation and material release.
• Communicate with vendors regarding shipping discrepancies or missing documentation.
• Create and maintain purchase orders for customer-furnished material when required.
• Monitor incoming shipments and prioritize receiving based on project schedules.
• Prepare reports showing receiving progress, inventory status, and outstanding material.
• Assist with tracking material movements between receiving, storage, fabrication, and shipping.
• Maintain organized electronic and physical filing systems.
• Support cycle counts and inventory audits.
• Answer emails and phone calls related to material receipts and documentation.
• Assist other departments with material tracking and documentation requests.
• Perform other administrative duties as assigned.

Skills

Data entry

Time management

Organizational skills

Communication skills

Education

High school diploma or GED

Tools

Excel

Outlook

ERP / inventory systems (E1, SAP, Oracle)

Job description

The Shaw Group, LLC is seeking a dedicated Material Handling Receiving Clerk to support receiving, tracking, and movement of materials. You will document incoming materials, enter data into inventory systems, and ensure timely material availability across departments.

Responsibilities include processing shipping docs, maintaining MRAs, and verifying quantities against POs. Strong data entry, Excel, and ERP familiarity are essential for success in this role.