Materials Admin

The Shaw Group, LLC; Walker (MI); On-site; USD 36,000 - 47,000; Full time

Job summary

The Shaw Group, LLC is seeking a dedicated Material Handling Receiving Clerk to support receiving, tracking, and movement of materials. You will document incoming materials, enter data into inventory systems, and ensure timely material availability across departments.

Responsibilities include processing shipping docs, maintaining MRAs, and verifying quantities against POs. Strong data entry, Excel, and ERP familiarity are essential for success in this role.

Qualifications

• High school diploma or GED required.
• Experience in material control, warehouse administration, receiving, or inventory preferred.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Experience using ERP or inventory management systems (E1, SAP, Oracle).
• Strong data entry with a high level of accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Basic understanding of shipping and receiving documentation.

Responsibilities

• Receive and process packing lists, bills of lading, and shipping documentation.
• Enter received materials into the ERP/inventory management system.
• Verify received quantities against purchase orders and packing lists.
• Create and maintain Material Receiving Reports (MRRs).
• Generate and maintain Over, Short, and Damaged (OS&D) reports.
• Scan, upload, and organize receiving documentation into electronic filing systems.
• Maintain accurate inventory and material status records.
• Coordinate with Quality Control for inspection documentation and material release.
• Communicate with vendors regarding shipping discrepancies or missing documentation.
• Create and maintain purchase orders for customer-furnished material when required.
• Monitor incoming shipments and prioritize receiving based on project schedules.
• Prepare reports showing receiving progress, inventory status, and outstanding material.
• Assist with tracking material movements between receiving, storage, fabrication, and shipping.
• Maintain organized electronic and physical filing systems.
• Support cycle counts and inventory audits.
• Answer emails and phone calls related to material receipts and documentation.
• Assist other departments with material tracking and documentation requests.
• Perform other administrative duties as assigned.

Skills

Data entry

Time management

Organizational skills

Communication skills

Education

High school diploma or GED

Tools

Excel

Outlook

ERP / inventory systems (E1, SAP, Oracle)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Walker, LA, US

20 days ago Requisition ID: 1842

Salary Range: $17.50 To $22.00 Annually

Benefits-eligible within first 30 of employment

Paid Time Off after 90 days of employment

Paid holidays

401k with company match- eligible within first 30 days of employment

Day and Night Shift available- 10%-night shift differential

** This position does not pay per diem. **

Position Summary

The Material Handling Receiving Clerk is responsible for the administrative and computer-related functions that support the receiving, tracking, and movement of materials. This position ensures all incoming material is accurately documented, entered into inventory systems, and processed in accordance with company procedures. The Receiving Clerk works closely with Receiving, Quality Control, Purchasing, Warehouse, and Project Management to maintain accurate inventory records and ensure timely material availability.

Essential Duties and Responsibilities

• Receive and process packing lists, bills of lading, and shipping documentation.
• Enter received materials into the ERP/inventory management system.
• Verify received quantities against purchase orders and packing lists.
• Create and maintain Material Receiving Reports (MRRs).
• Generate and maintain Over, Short, and Damaged (OS&D) reports.
• Scan, upload, and organize receiving documentation into electronic filing systems.
• Maintain accurate inventory and material status records.
• Coordinate with Quality Control for inspection documentation and material release.
• Communicate with vendors regarding shipping discrepancies or missing documentation.
• Create and maintain purchase orders for customer-furnished material when required.
• Monitor incoming shipments and prioritize receiving based on project schedules.
• Prepare reports showing receiving progress, inventory status, and outstanding material.
• Assist with tracking material movements between receiving, storage, fabrication, and shipping.
• Maintain organized electronic and physical filing systems.
• Support cycle counts and inventory audits.
• Answer emails and phone calls related to material receipts and documentation.
• Assist other departments with material tracking and documentation requests.
• Perform other administrative duties as assigned.

Required Qualifications

• High school diploma or GED required.
• Previous experience in material control, warehouse administration, receiving, or inventory preferred.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Experience using ERP or inventory management systems (E1, SAP, Oracle, etc.) preferred.
• Strong data entry skills with a high level of accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Basic understanding of shipping and receiving documentation.

Knowledge, Skills, and Abilities

• Attention to detail and accuracy.
• Ability to analyze receiving discrepancies.
• Strong problem-solving skills.
• Ability to work independently and within a team.
• Knowledge of inventory control practices.
• Ability to maintain confidentiality of company information.
• Proficient with scanners, printers, and other office equipment.
• Comfortable working with multiple computer systems simultaneously.

Physical Requirements

• Primarily office-based work with occasional visits to the warehouse or receiving yard.
• Ability to sit for extended periods while using a computer.
• Ability to lift up to 25 pounds occasionally.