Materials Receiving & Inventory Coordinator

The Shaw Group; Walker (LA); On-site; USD 36,000 - 52,000; Full time

Job summary

The Shaw Group in Louisiana seeks a Materials Handling Receiving Clerk to support the receiving, tracking, and movement of materials. You will document incoming materials, enter data into ERP systems, and maintain accurate records to ensure material availability for projects.

Collaborating with Receiving, Quality Control, Purchasing, Warehouse, and Project Management, you will generate MRRS, OS&D reports, and assist with audits while maintaining filing systems and supporting cycle counts.

Qualifications

• High school diploma or GED required.
• Experience in material control, warehouse administration, receiving, or inventory preferred.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Experience using ERP or inventory management systems (E1, SAP, Oracle) preferred.
• Strong data entry skills with a high level of accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Basic understanding of shipping and receiving documentation.

Responsibilities

• Receive and process packing lists, bills of lading, and shipping documentation.
• Enter received materials into the ERP/inventory management system.
• Verify received quantities against purchase orders and packing lists.
• Create and maintain Material Receiving Reports (MRRs).
• Generate and maintain Over, Short, and Damaged (OS&D) reports.
• Scan, upload, and organize receiving documentation into electronic filing systems.
• Maintain accurate inventory and material status records.
• Coordinate with Quality Control for inspection documentation and material release.
• Communicate with vendors regarding shipping discrepancies or missing documentation.
• Create and maintain purchase orders for customer-furnished material when required.
• Monitor incoming shipments and prioritize receiving based on project schedules.
• Prepare reports showing receiving progress, inventory status, and outstanding material.
• Assist with tracking material movements between receiving, storage, fabrication, and shipping.
• Maintain organized electronic and physical filing systems.
• Support cycle counts and inventory audits.
• Answer emails and phone calls related to material receipts and documentation.
• Assist other departments with material tracking and documentation requests.
• Perform other administrative duties as assigned.

Skills

Data Entry

Attention to detail

Communication skills

Time management

Microsoft Excel

Inventory Control

Data integrity

Multi-system proficiency

Education

High School Diploma or GED

Tools

ERP/Inventory Management Systems (E1, SAP, Oracle)

Scanning & Printing Equipment

Job description

The Shaw Group in Louisiana seeks a Materials Handling Receiving Clerk to support the receiving, tracking, and movement of materials. You will document incoming materials, enter data into ERP systems, and maintain accurate records to ensure material availability for projects.

Collaborating with Receiving, Quality Control, Purchasing, Warehouse, and Project Management, you will generate MRRS, OS&D reports, and assist with audits while maintaining filing systems and supporting cycle counts.