Materials Management Associate IV

Abbott (abbottcareers2 board); Redwood City (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Abbott is seeking a Materials Management Associate IV to lead warehouse functions including receiving, inspection, inventory reporting, and distribution of goods. The role requires attention to detail, strong documentation, and cross-functional collaboration with internal teams.

You will work under defined protocols to ensure timely shipping, inventory accuracy, and adherence to EHS guidelines while supporting process improvements and ERP updates across Redwood City sites.

Qualifications

• Experience with warehouse operations and ERP systems.
• Strong attention to detail and accuracy.
• Ability to follow SOPs and document processes.
• Good written and verbal communication.
• Willingness to work nights/weekends as needed.
• Ability to lift up to 50 pounds and handle physical tasks.

Responsibilities

• Receive, inspect, verify, and report inventory of materials and equipment.
• Maintain cycle counts and ERP transactions (NetSuite/SAP).
• Ensure materials are moved to proper holding locations and QC inspected.
• Coordinate with departments and manage shipping/receiving activities.
• Support 5S and safety procedures in the work center.
• Travel between Redwood City facilities as needed.

Skills

Attention to detail

Analytical skills

Problem-solving

Communication

Teamwork

Documentation

Safety awareness

Tools

NetSuite (SAP)

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You'll also have access to:

• Career development with an international company where you can grow the career you dream of.
• An excellent retirement savings plan with a high employer contribution.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

Position Overview

The Materials Management Associate IV will lead and act as the subject matter expert in a variety of warehouse functions including material receipt and inspection, inventory cycle counting, specimen transfers, shipping, receiving, and distribution of goods and supplies. This role will provide significant support to ongoing process development and improvements. This position will work within defined protocols and specific procedures for the department. The Lead Materials Handler Associate must be able to work with minimal supervision and have excellent knowledge of all warehouse activities. This position requires excellent attention to detail, effective written and verbal communication skills, the ability to organize assigned tasks, and be flexible within a cross collaboration-based environment.

Essential Duties include but are not limited to the following:

• Ensure prompt receipt, inspection, verification, and inventory reporting for all incoming materials, specimens, and equipment.
• Report and resolve receiving issues promptly through RMA process.
• Ensure materials team is up to date on training and are prepared to be successful within their defined roles.
• Ensure cycle counts are completed and transacted within NetSuite (SAP) in a timely manner.
• Preform and document all inventory adjustments using the ERP system.
• Maintain inventory and associated records for raw materials, intermediates, disposables, and spare parts.
• Maintain inventory accuracy numbers of 98% or higher via cycle counting/physical inventory actions.
• Maintain the electronic AP reconciliation folder for EOM transaction reviews.
• Oversee Kanban inventory replenishment within designated labs.
• Ensure all materials requiring QC inspection are properly transferred to designated holding locations.
• Coordinate with appropriate persons/departments with receipt details as applicable.
• Ensure safe transport of materials daily between both internal and external sites.
• Implement/audit 5S tasks to ensure the work center is well-kept and operating efficiently.
• Support all departments within the organization by pulling and issuing correct inventory.
• Ensure all outgoing materials or products are shipped in a timely manner.
• Initiate/follow-up on freight claims with manager and local carrier representatives.
• Package and process materials to be shipped in a manner consistent with IATA, DOT, and International Customs regulations.
• Resolve internal and external issues with delivered materials through root-cause analysis.
• Support and comply with the company's environmental health and safety (EHS) procedures.
• Work with IT to ensure ERP is up to date and working properly.
• Ability to accurately follow standard operating procedures (SOP's).
• Strong documentation skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to work effectively in team situations as well as independently in a fast-paced environment.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company's Quality Management System policies and procedures.
• Regular and reliable attendance.
• Ability to work designated schedule.
• Ability to work nights and/or weekends as needed.
• Ability to work overtime as needed.
• Ability to lift up to 50 pounds for approximately 50% of a typical working day.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 25% of a typical working day.
• Ability to grasp with both hands; pinch with thumb and forefinger; turn with hand/arm; reach above shoulder height.
• Ability to work on a computer and phone simultaneously.
• Ability to comply with any applicable personal protective equipment requirements.
• Ability and means to travel between Redwood City facilities.
• Ability to travel 5% of working time away from work.