Materials Librarian - Hybrid Design Library & Sourcing

Workshop/APD; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Health and wellness benefits

401(k) with profit sharing

Office pantry

Regular company events

Mentorship and development

Job summary

Workshop/APD is seeking a meticulous Materials Librarian to own and evolve our firm’s materials library. You will source, organize, and renew samples while collaborating with designers and vendors to ensure a strategic, inspiring resource across all projects.

You will manage intake and packaging of samples, coordinate vendor reviews, and maintain strong supplier relationships to support a wide range of interiors, hospitality, and workplace design initiatives.

Qualifications

• Strong knowledge of interior design and architectural materials and vendor networks.
• Highly organized with exceptional attention to detail.
• Self-starter who can work independently and take ownership of the materials library.
• Comfortable communicating with designers, vendors, and showroom representatives.
• Proficient in Microsoft Office (Outlook, Excel, Word) and Adobe InDesign.
• Prior experience in a design studio, showroom, or materials library preferred.

Responsibilities

• Proactively source and introduce new, relevant materials to the firm on a regular basis.
• Maintain and update the materials library, auditing and removing discontinued or outdated samples.
• Organize and re-file materials weekly to keep the library clear and easy to use.
• Assist designers with sourcing specific materials for active projects.
• Assemble client-facing sample packages and coordinate vendor sample packages for projects in progress.
• Coordinate and schedule vendor presentations and material reviews for the design team.
• Build and maintain relationships with vendor representatives and showrooms.
• Track new samples and manage incoming and outgoing materials.

Skills

Materials knowledge

Organized with attention to detail

Independent worker

Communication with designers/vendors

Vendor/network relations

Tools

Microsoft Office

Adobe InDesign

Job description

Workshop/APD is seeking a meticulous Materials Librarian to own and evolve our firm’s materials library. You will source, organize, and renew samples while collaborating with designers and vendors to ensure a strategic, inspiring resource across all projects.

You will manage intake and packaging of samples, coordinate vendor reviews, and maintain strong supplier relationships to support a wide range of interiors, hospitality, and workplace design initiatives.