Materials Librarian

Workshop/APD; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Health and wellness benefits

401(k) with profit sharing

Office pantry

Regular company events

Mentorship and development

Job summary

Workshop/APD is seeking a meticulous Materials Librarian to own and evolve our firm’s materials library. You will source, organize, and renew samples while collaborating with designers and vendors to ensure a strategic, inspiring resource across all projects.

You will manage intake and packaging of samples, coordinate vendor reviews, and maintain strong supplier relationships to support a wide range of interiors, hospitality, and workplace design initiatives.

Qualifications

• Strong knowledge of interior design and architectural materials and vendor networks.
• Highly organized with exceptional attention to detail.
• Self-starter who can work independently and take ownership of the materials library.
• Comfortable communicating with designers, vendors, and showroom representatives.
• Proficient in Microsoft Office (Outlook, Excel, Word) and Adobe InDesign.
• Prior experience in a design studio, showroom, or materials library preferred.

Responsibilities

• Proactively source and introduce new, relevant materials to the firm on a regular basis.
• Maintain and update the materials library, auditing and removing discontinued or outdated samples.
• Organize and re-file materials weekly to keep the library clear and easy to use.
• Assist designers with sourcing specific materials for active projects.
• Assemble client-facing sample packages and coordinate vendor sample packages for projects in progress.
• Coordinate and schedule vendor presentations and material reviews for the design team.
• Build and maintain relationships with vendor representatives and showrooms.
• Track new samples and manage incoming and outgoing materials.

Skills

Materials knowledge

Organized with attention to detail

Independent worker

Communication with designers/vendors

Vendor/network relations

Tools

Microsoft Office

Adobe InDesign

Job description

Workshop/APD is an award-winning, multidisciplinary architecture and design firm. From dramatic penthouses and seaside retreats to luxury residential developments and groundbreaking hotels and restaurants, our projects are uniquely defined by a sense of place and purpose and a desire to ultimately enhance users experience through exceptional design. Our aesthetic is timelessly modern but site-specific, unbound by project type or a singular style. Our diverse and collaborative team of creative architects, interior designers, and product designers leverage vast and highly varied experiences to solve complex design challenges, resulting in holistic spaces, products and experiences that are exceptionally beautiful and accessible.

About the role

We're looking for an organized, proactive Materials Librarian to own and evolve our firm's materials library. This role is ideal for someone deeply familiar with the interior design industry and energized by sourcing, discovery, and keeping a library fresh, relevant, and inspiring. This role is key in in supporting designers across all project phases by maintaining a well-curated materials collection and helping source specific materials as needed. This position partners closely with design teams and vendors to ensure the library functions as a strategic design resource.

What you'll do

• Proactively source and introduce new, relevant materials to the firm on a regular basis
• Maintain and update the materials library, including auditing and removing discontinued or outdated samples
• Organize and re-file materials weekly to ensure the library remains clear, intuitive, and easy to use
• Assist designers with sourcing specific materials for active projects
• Assemble client-facing sample packages and coordinate vendor sample packages for projects in progress
• Coordinate and schedule vendor presentations and material reviews for the design team
• Build and maintain strong relationships with vendor representatives and showrooms
• Track new samples and manage incoming and outgoing materials

Materials you'll work with include (but are not limited to):

Fabrics, leathers, woods, stones, rugs, metals, tile, plumbing fixtures, flooring, paint, plaster, wallcoverings, and specialty finishes

Qualifications

• Strong knowledge of interior design and architectural materials and vendor networks
• Highly organized with exceptional attention to detail
• Self-starter who can work independently and take ownership of the materials library
• Comfortable communicating with designers, vendors, and showroom representatives
• Proficient in Microsoft Office (Outlook, Excel, Word) and Adobe InDesign
• Prior experience in a design studio, showroom, or materials library preferred

Life at Workshop/APD

At Workshop/APD, we believe great design begins with great people. Our studio is a collaborative, supportive community where architects and designers can do their best work while enjoying a flexible hybrid schedule, generous time-off policies, and comprehensive health and wellness benefits. We offer a 401(k) with profit sharing, a stocked office pantry, and regular company events that keep us connected and inspired. Our culture is rooted in growth: from structured mentorship and performance coaching to cross-team design reviews and continued-education opportunities, we invest deeply in every team member’s development. We're committed to fostering creativity, community, and a workplace where people feel supported, empowered, and excited to grow their careers.