Grants & Materials Procurement Coordinator

Rowan University; Stratford (NJ); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Tuition reimbursement

Paid holidays

Retirement benefits

Job summary

Rowan University Stratford, NJ is seeking a DMAHS Materials Management Coordinator to support MOA efforts with NJ-DHS-DMAHS. The role handles purchasing requests, PO processing, RFPs, and grant-related documents while coordinating with Rowan Purchasing and Accounts Payable.

The position requires attention to compliance, accurate reporting, and timely communication with stakeholders. Strong spreadsheet skills and knowledge of budgeting are essential for success.

Qualifications

• Bachelor’s degree and two years of related experience in sponsored programs or administration.
• Knowledge of accounting principles, practices, and financial analysis.
• Competence using computers, purchasing systems, and spreadsheet software.
• Ability to follow Federal/State regulations governing sponsored program activity.
• Excellent oral and written communication skills.
• Ability to prioritize, meet deadlines and work under pressure in a fast-paced environment.

Responsibilities

• Manages submission of purchase requisitions, SOWs, contracts, IT requirements, invoices, travel, RFPs, and check requests; assigns FOPAL and account numbers.
• Works with Office of Sponsored Projects to ensure timely expenditure reports and invoice accuracy.
• Submits grant proposals into Cayuse and coordinates related documents and budget information.
• Reconciles discrepancies, tracks outstanding items, and processes invoices and timesheets.
• Submits purchase orders and supports RFP activity; reviews subcontract invoices for accuracy.
• Maintains financial summaries and files for assigned grants and reports suitable for audits.

Skills

Budgeting

Oral and written communication

Attention to detail

Time management

Education

Bachelor's degree

Tools

Purchasing systems

Spreadsheet software

Job description

Rowan University Stratford, NJ is seeking a DMAHS Materials Management Coordinator to support MOA efforts with NJ-DHS-DMAHS. The role handles purchasing requests, PO processing, RFPs, and grant-related documents while coordinating with Rowan Purchasing and Accounts Payable.

The position requires attention to compliance, accurate reporting, and timely communication with stakeholders. Strong spreadsheet skills and knowledge of budgeting are essential for success.