Materials Coordinator

DiSTI LLC; Orlando (FL); On-site; USD 75,000 - 85,000; Full time

Job summary

DiSTI Corporation is seeking a Materials Coordinator in Orlando to manage procurement, inventory, and supplier relations ensuring timely material availability for engineering and production. This onsite role collaborates across Finance, Engineering, and Quality to maintain cost efficiency and regulatory compliance.

You will source materials, handle RFQs/RFPs, create POs in Costpoint, track stock, and expedite deliveries. Proficiency in Costpoint, BILL.COM, and MS Office is essential.

Qualifications

• Experience with procurement, inventory management, or supply chain coordination.
• Proficiency with ERP/MRP systems (Costpoint experience preferred).
• Strong negotiation and vendor management skills.
• Knowledge of government contracting requirements (DFARS) and compliance standards.
• Excellent organizational, analytical, and communication skills.

Responsibilities

• Source materials, parts, and components per Bills of Material (BOMs).
• Request quotes (RFQs/RFPs), negotiate pricing and terms, and compare vendor proposals.
• Create Purchase Requisitions in Costpoint and coordinate with Accounting to issue Purchase Orders.
• Maintain approved vendor lists and standardized equipment lists.
• Track stock levels, tag assets, and maintain asset lists in Costpoint.
• Monitor Customer Furnished Equipment (CFE) and Government Furnished Equipment (GFE).
• Perform cycle counts and inventory audits.
• Receive, inspect, log, and stock incoming hardware.
• Expedite deliveries, coordinate shipments, and ensure material readiness for production.
• Maintain vendor relationships and track supplier performance.
• Resolve quality issues, process returns (RMAs), and onboard new suppliers.
• Process invoices in BILL.COM and coordinate with accounting for payment approvals.
• Track material costs against budget and identify cost-saving opportunities.
• Support proposal and cost estimating teams.
• Maintain material traceability records and certifications.
• Ensure compliance with DFARS and other contract requirements.
• Maintain QA ISO audit requirements and documentation.
• Update material status in ERP/MRP systems.
• Interface with Engineering on design changes and ECOs.
• Support Production with material readiness and communication constraints.
• Collaborate with Systems Engineering, Quality, and Program Management teams.
• Validate hardware specifications and provide ROM estimates.

Skills

Procurement

Inventory management

Vendor management

Negotiation

Communication

DFARS knowledge

Tools

Costpoint

BILL.COM

Asset Management System

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Materials Coordinator

Full Time Professional Orlando, FL, US

4 days ago Requisition ID: 1066

Salary Range: $75,000.00 To $85,000.00 Annually

Are you interested in working for an industry leader named one of the Orlando Sentinel's Top 100 Workplaces in Orlando for the 6th year in a row?

The DiSTI Corporation, located near the University of Central Florida, is a leading provider of graphical user interface software and customized 3D training solutions. Since 1994, our software products and professional services have pioneered the advancement of user experience for Fortune 500 companies, the U.S. military, and clientele from around the globe. Our software serves the automotive, aerospace, medical, and training markets, and continues to expand into new markets as consumers increasingly expect consistent device experience across all facets of their daily lives. Visit https://disti.com/ to learn more.

This is an onsite role in our Orlando office.

Position Overview

The Material Coordinator manages procurement, inventory control, logistics, and supplier relationships to support engineering and production operations. This role ensures timely availability of materials, parts, and equipment while maintaining cost efficiency, regulatory compliance, and effective cross-functional collaboration.

Key Responsibilities

Procurement & Ordering

• Source materials, parts, and components per Bills of Material (BOMs)
• Request quotes (RFQs/RFPs), negotiate pricing and terms, and compare vendor proposals
• Create Purchase Requisitions in Costpoint and coordinate with Accounting to issue Purchase Orders
• Maintain approved vendor lists and standardized equipment lists

Inventory & Logistics

• Track stock levels, tag assets, and maintain asset lists in Costpoint
• Monitor Customer Furnished Equipment (CFE) and Government Furnished Equipment (GFE)
• Perform cycle counts and inventory audits
• Receive, inspect, log, and stock incoming hardware
• Expedite deliveries, coordinate shipments, and ensure material readiness for production
• Maintain vendor relationships and track supplier performance
• Resolve quality issues, process returns (RMAs), and onboard new suppliers
• Process invoices in BILL.COM and coordinate with accounting for payment approvals
• Track material costs against budget and identify cost-saving opportunities
• Support proposal and cost estimating teams

Compliance & Documentation

• Maintain material traceability records and certifications
• Ensure compliance with DFARS and other contract requirements
• Maintain QA ISO audit requirements and documentation
• Update material status in ERP/MRP systems

Cross-Functional Coordination

• Interface with Engineering on design changes and Engineering Change Orders (ECOs)
• Support Production with material readiness and communication constraints
• Collaborate with Systems Engineering, Quality, and Program Management teams
• Validate hardware specifications and provide ROM estimates

Qualifications

• Experience with procurement, inventory management, or supply chain coordination
• Proficiency with ERP/MRP systems (Costpoint experience preferred)
• Strong negotiation and vendor management skills
• Knowledge of government contracting requirements (DFARS) and compliance standards
• Excellent organizational, analytical, and communication skills

Key Systems

Costpoint (ERP/MRP), BILL.COM, Asset Management System, Microsoft Office Suite

Physical and Other Requirements:

• Ability to work at a computer for extended periods and participate in regular communications with remote and local teams.
• Occasional travel is required according to project needs.

Please note that this job description is not intended to be a comprehensive list of all activities, duties, or responsibilities required of the employee in their role. Duties, responsibilities, and activities are subject to change at any time, with or without notice. DiSTI is an Equal Opportunity Employer that values a diverse workforce. We give consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Due to contract requirements, only US citizens are eligible for this role.