Materials Coordinator

Orion Engineers, LLC; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Free uniforms

Health insurance

Paid time off

Parental leave

Vision insurance

Wellness resources

401(k)

401(k) matching

Company car

Company parties

Competitive salary

Dental insurance

Job summary

Orion Engineers, PLLC seeks a dynamic Materials Coordinator to oversee QA/QC of materials for roadway and bridge projects, ensuring sampling, testing, approval, and documentation align with IDOT standards and Bureau of Materials procedures.

The role supports accurate pay quantities, project closeout, and compliance with safety and quality requirements on site and in the office environment.

Qualifications

• 2+ years in construction materials coordination, inspection, or documentation on highway or bridge work.

Responsibilities

• Review contract plans, special provisions, and IDOT specifications to identify material requirements, approved sources, and testing frequencies.
• Track material approvals against IDOT's qualified and approved product and source lists.
• Maintain the project's materials documentation in IDOT's required systems and formats, including test reports, certificates of compliance, and mill certifications.
• Review contractor submittals, mix designs (PCC and HMA), and shop drawings for completeness and conformance, and route them to the Resident Engineer and the Bureau of Materials as needed.
• Schedule and coordinate QC/QA sampling and testing with the contractor's QC staff, IDOT personnel, and approved labs.
• Monitor field and plant testing results, flag failing or borderline tests, and track corrective actions and re-tests.
• Verify delivered and installed quantities, and prepare documentation of quantities to support monthly pay estimates.
• Maintain the materials certification log and monitor contractor and subconsultant technician certifications for expiration.
• Prepare periodic reports on materials status, open approvals, and non-conforming material, and attend progress meetings.
• Assemble final materials records and certifications for project closeout and audit

Skills

Excel

Documentation tools

Attention to detail

Written communication

Education

Bachelor's degree in civil engineering or construction management

Illinois Certified Technician credentials (PCC I/II, HMA I/II, Aggregate Technician, S-33 Soils)

Tools

IDOT specifications systems

Tollway eBuilder

Document management systems

Job description

Benefits:

• Free uniforms
• Health insurance
• Paid time off
• Parental leave
• Vision insurance
• Wellness resources
• 401(k)
• 401(k) matching
• Company car
• Company parties
• Competitive salary
• Dental insurance

Orion Engineers, PLLC was founded to make a difference to our employees, clients, and fellow military veterans who bravely served our country. Our team of dynamic and diverse professionals drive creative engineering solutions that are responsive, proactive, and cost effective for our clients and communities. Orion Engineers is looking for a dynamic Materials Coordinator with a focus on infrastructure and the transportation industry to join our growing firm.

Let's build the future together.

The Materials Coordinator oversees materials quality assurance and documentation on roadway and bridge projects. The role makes sure materials are sampled, tested, approved, and documented according to the IDOT Standard Specifications for Road and Bridge Construction, the Bureau of Materials' policies, and the contract. It also supports accurate pay quantities and project closeout.

Key Responsibilities

• Review contract plans, special provisions, and IDOT specifications to identify material requirements, approved sources, and testing frequencies
• Track material approvals against IDOT's qualified and approved product and source lists
• Maintain the project's materials documentation in IDOT's required systems and formats, including test reports, certificates of compliance, and mill certifications
• Review contractor submittals, mix designs (PCC and HMA), and shop drawings for completeness and conformance, and route them to the Resident Engineer and the Bureau of Materials as needed
• Schedule and coordinate QC/QA sampling and testing with the contractor's QC staff, IDOT personnel, and approved labs
• Monitor field and plant testing results, flag failing or borderline tests, and track corrective actions and re-tests
• Verify delivered and installed quantities, and prepare documentation of quantities to support monthly pay estimates
• Maintain the materials certification log and monitor contractor and subconsultant technician certifications for expiration
• Prepare periodic reports on materials status, open approvals, and non-conforming material, and attend progress meetings
• Assemble final materials records and certifications for project closeout and audit

Qualifications

Required

• 2+ years in construction materials coordination, inspection, or documentation on highway or bridge work
• Working knowledge of the IDOT Standard Specifications for Road and Bridge Construction
• Current Illinois Certified Technician credentials, such as PCC Level I and II, HMA Level I and II, Aggregate Technician, and S-33 Soils (or the ability to obtain them within a set period)
• Proficiency with Excel and document management tools
• Strong attention to detail and clear written communication

Preferred

• Bachelor's degree in civil engineering, construction management, or a related field
• PCC Level III, HMA Level III, and Documentation of Quantities certification
• Experience on IDOT, Illinois Tollway, CDOT, or other federal-aid projects
• Familiarity with IDOT's materials and construction management systems and Tollway eBuilder
• OSHA 10 and a valid driver's license

Working Conditions

• Mix of office work and active construction sites, including paving, bridge, and plant visits
• Exposure to weather, noise, traffic, and uneven terrain, with required PPE (hard hat, high-visibility vest, safety glasses, steel-toe boots)
• Occasional early mornings, nights, or weekends around major pours and paving operations