Materials Coordinator

Orion Engineers, PLLC; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Free uniforms

Health insurance

Paid time off

Parental leave

Vision insurance

Wellness resources

401(k)

401(k) matching

Company car

Company parties

Competitive salary

Dental insurance

Job summary

Orion Engineers, PLLC is seeking a dynamic Materials Coordinator focused on infrastructure and transportation projects to manage materials QA/QC, sampling, testing, and documentation per IDOT standards. The role ensures accurate pay quantities and timely project closeout, working across office and field environments.

The candidate will maintain test reports, certifications, and supplier qualifications while coordinating with Engineers, QA teams, and field personnel.

Qualifications

• 2+ years in construction materials coordination or documentation for highway/bridge work.
• Working knowledge of IDOT Standard Specifications for Road and Bridge Construction.
• Illinois Certified Technician credentials (PCC Level I/II, HMA Level I/II, Aggregate Technician, S-33 Soils) or ability to obtain.
• Proficiency with Excel and document management tools.
• Strong written communication and attention to detail.

Responsibilities

• Review contract plans, special provisions, and IDOT specs to identify material requirements.
• Track material approvals against IDOT qualified sources and lists.
• Maintain materials documentation in IDOT systems, including test reports and certifications.
• Review submittals, mix designs, and shop drawings for completeness and conformance.
• Schedule and coordinate QC/QA sampling and testing with various teams and labs.
• Monitor testing results and track corrective actions and re-tests.
• Verify delivered/installed quantities and document monthly pay estimates.
• Maintain the materials certification log and monitor certifications expiration.
• Prepare periodic reports on materials status and non-conforming material.
• Assemble final materials records for project closeout and audit.

Skills

Construction materials coordination

Attention to detail

Written communication

Project coordination

Education

Bachelor's degree in civil engineering, construction management, or related field

Tools

Excel

Document management tools

Job description

Orion Engineers, PLLC was founded to make a difference to our employees, clients, and fellow military veterans who bravely served our country. Our team of dynamic and diverse professionals drive creative engineering solutions that are responsive, proactive, and cost effective for our clients and communities. Orion Engineers is looking for a dynamic Materials Coordinator with a focus on infrastructure and the transportation industry to join our growing firm.

Let’s build the future together.

Benefits

• Free uniforms
• Health insurance
• Paid time off
• Parental leave
• Vision insurance
• Wellness resources
• 401(k)
• 401(k) matching
• Company car
• Company parties
• Competitive salary
• Dental insurance

The Materials Coordinator oversees materials quality assurance and documentation on roadway and bridge projects. The role makes sure materials are sampled, tested, approved, and documented according to the IDOT Standard Specifications for Road and Bridge Construction, the Bureau of Materials’ policies, and the contract. It also supports accurate pay quantities and project closeout.

Key Responsibilities

• Review contract plans, special provisions, and IDOT specifications to identify material requirements, approved sources, and testing frequencies
• Track material approvals against IDOT’s qualified and approved product and source lists
• Maintain the project’s materials documentation in IDOT’s required systems and formats, including test reports, certificates of compliance, and mill certifications
• Review contractor submittals, mix designs (PCC and HMA), and shop drawings for completeness and conformance, and route them to the Resident Engineer and the Bureau of Materials as needed
• Schedule and coordinate QC/QA sampling and testing with the contractor’s QC staff, IDOT personnel, and approved labs
• Monitor field and plant testing results, flag failing or borderline tests, and track corrective actions and re-tests
• Verify delivered and installed quantities, and prepare documentation of quantities to support monthly pay estimates
• Maintain the materials certification log and monitor contractor and subconsultant technician certifications for expiration
• Prepare periodic reports on materials status, open approvals, and non-conforming material, and attend progress meetings
• Assemble final materials records and certifications for project closeout and audit

Qualifications

Required

• 2+ years in construction materials coordination, inspection, or documentation on highway or bridge work
• Working knowledge of the IDOT Standard Specifications for Road and Bridge Construction
• Current Illinois Certified Technician credentials, such as PCC Level I and II, HMA Level I and II, Aggregate Technician, and S-33 Soils (or the ability to obtain them within a set period)
• Proficiency with Excel and document management tools
• Strong attention to detail and clear written communication

Preferred

• Bachelor’s degree in civil engineering, construction management, or a related field
• PCC Level III, HMA Level III, and Documentation of Quantities certification
• Experience on IDOT, Illinois Tollway, CDOT, or other federal-aid projects
• Familiarity with IDOT’s materials and construction management systems and Tollway eBuilder
• OSHA 10 and a valid driver’s license

Working Conditions

• Mix of office work and active construction sites, including paving, bridge, and plant visits
• Exposure to weather, noise, traffic, and uneven terrain, with required PPE (hard hat, high-visibility vest, safety glasses, steel-toe boots)
• Occasional early mornings, nights, or weekends around major pours and paving operations