Material Records Coordinator II

Day & Zimmermann; Middletown (IA); On-site; USD 37,000 - 55,000; Full time

Job summary

American Ordnance, a Day & Zimmermann Company, is seeking a Material Records Coordinator II to maintain accurate material records, manage manifests, and generate routine reports for internal and external customers. This role requires detail orientation, strong MS Office skills, and the ability to work across departments to ensure inventory accuracy.

The position involves processing receipts, maintaining records, and creating data-driven reports, with preferred SAP experience and a focus on

Qualifications

• Role requires a high level of attention to detail and ability to multitask across duties.
• Strong computer skills with proficiency in MS Office; SAP preferred or equivalent systems.
• Background in inventory control and records management is valuable.

Responsibilities

• Manifest receipts and record material into records, including all PO material; maintain manifest and receiving report files.
• Maintain material records changes (location, condition code, grid).
• Generate part, lot and WBS changes as requested by planners and material managers.
• Develop and maintain complex spreadsheet files and/or databases for material departments.
• Generate daily, weekly and monthly reports for AO, third parties and government material.
• Process transfers, reservations, FPMs; balance inventory system.

Skills

Detail-oriented

Multitasking

Tech-savvy

Communication

Education

H.S. Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SAP

Job description

About American Ordnance

At American Ordnance, we know the stakes and We do what we say! ® We’re the team working behind the scenes to make sure our nation’s front lines have safe, high-quality ammunition. As a trusted premier manufacturer of ammunition to the U.S. Military, some of our capabilities range from production of direct and indirect fire, warheads, to special projects and beyond. With more than 70 years of experience and Day & Zimmermann behind us, it’s no surprise that our teams consistently exceed expectations. Come join in on our purpose – We put people to work, we protect American freedoms, and we help our customers power and improve the world! https://aollc.biz

Inventory Wizard Wanted: Become Our Next Material Records Coordinator II!

Are you the kind of person who loves turning chaos into clean, organized systems? Do spreadsheets, inventory tracking, and problem-solving make your day fly by? As our Material Records Coordinator II, you’ll be the behind-the-scenes hero keeping materials accurate, accounted for, and moving seamlessly across departments. From managing records and reports to collaborating with teams and ensuring inventory precision, this role is perfect for someone who thrives on detail, multitasking, and making operations run like a well-oiled machine. If you're ready to bring your organizational skills, tech-savvy mindset, and positive energy to a team that values accuracy and collaboration, you might be exactly who we’re looking for!

As the Material Records Coordinator II, here's the work you'll do:

• Manifest receipts, receive material into records, GFM, CFM,and AO materials. Including all purchase order material on PO's. Maintain files accurately on all manifests and also receiving reports.
• Maintain changes to the material records as required. Changes may include location changes, condition code changes and grid changes.
• Generates part, lot and WBS changes as requested from the planners and material managers.
• Develop and maintain complex spreadsheet files and/or database for material departments.
• Generate daily, weekly and monthly reports as required for AO, third party and Govt material.
• Efficient at processing transfers, reservations , FPM's, plus be able to run, input and balance inventory system.

This role is for you if you have these skills:

• As necessary, communicate with other departments in the resolution of inventory variances, receive incoming material, paperwork , certification material and effectively convey additional info as required when needed with internal departments to properly document material received from outside sources. Verify checkers data for input into SAP.
• Competency in Word, Excel, Outlook, and other software programs as needed.
• Utilize independent judgement and obtain knowledge of related operations within the department. Also submit weekly accurate reports direct to customers as needed.
• Simple math of all unit of measure, using whole numbers, common fractions, and decimals. Ability to compute data and enter into chart form.
• Handle multiple duties simultaneously. Carry out instructions furnished in written and oral with ease. Location, grid and part changes as needed upon discovery and documentation for inventory accuracy.

And These Qualifications

• H.S. Diploma or General Education Degree (GED) Required.
• 2 years experience in office/clerical experience is preferred.
• Strong computer skills and knowledge in all Microsoft Office software required and SAP preferred or equivilant programs.
• Must possess a valid REAL ID-compliant driver’s license, which includes the gold or black star in the upper corner, indicating it is federally compliant.
• A positive attitude and the ability to collaborate with team members is essential for contributing to a cohesive work environment.
• Successful completion of a background screening process is mandated for all candidates.

Candidates may be required to satisfy additional job-related requirements, including those established and controlled by third parties, as part of the selection process.

In compliance with this state’s pay transparency laws, the salary range for this role is $36,560 - $54,840 annually.

We care about our Employee's and it shows!

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery)
• Pushing or pulling (e.g., using a part of your body to press against something in a downward or outward direction, or in a dragging or hauling motion)
• Balancing (e.g., maintaining equilibrium when walking, climbing, crouching etc.)
• Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)
• Stooping (e.g., bending the spine at the waist)
• Grasping (e.g., use of hand to apply pressure)
• Reaching (e.g., reaching the arms or legs in any direction)
• Feeling (e.g., perceiving an object’s size, shape, texture etc.)
• Lifting motion or lifting objects Climbing (e.g., ascending/descending ladders, stair, scaffolding, ramps, pole etc. using feet and legs or hands/arms to climb)
• Walking
• Hearing
• Repetitive motions of any part of the body
• Talking
• Kneeling, crouching or crawling
• Capacity to think, concentrate and focus over long periods of time
• Ability to write complex documents in the [English] language
• Ability to read complex documents in [English] language
• Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)
• Capacity to reason and make sound decisions
• Ability to wear a mask, respirator, bullet proof vest, or other equipment
• Ability to regularly perform all job functions at Company’s office or work site
• Ability to withstand environmental conditions (e.g., extreme heat or cold, grass, wind, sand, fumes, odors, gases, extreme noise, etc.)

Diversity, Inclusion & Equal Employment Opportunity

American Ordnance, a Day & Zimmermann Company, is an Equal Opportunity Employer, M/F/D/V. Diversity, and Inclusion & Equal Employment Opportunity: American Ordnance is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over 110 years of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation and gender identity, age, national origin, citizenship status, veteran status and disability status. American Ordnance is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email [e-mail].