Material Records Coordinator II

Dayzim; City of Middletown (NY); On-site; USD 37,000 - 55,000; Full time

Job summary

Day & Zimmermann is seeking a Material Records Coordinator II to organize inventory records, manage manifests, and collaborate across departments. You will balance material data, generate reports, and support planners with WBS and lot changes.

The role requires attention to detail, multitasking, and proficiency with Word, Excel, Outlook, and SAP. A valid REAL ID driver’s license and a background screening are required for all applicants.

Qualifications

• H.S. Diploma or GED required.
• 2 years of office/clerical experience preferred.
• Strong computer skills and MS Office; SAP preferred or equivalent.
• Must have a valid REAL ID-compliant driver’s license.
• Background screening is required for all candidates.

Responsibilities

• Manifest receipts and record material into records (GFM, CFM, AO).
• Maintain material records, including location and grid changes.
• Generate part, lot and WBS changes as requested.
• Develop and maintain complex spreadsheets/databases for materials.
• Generate daily, weekly and monthly reports for AO, third party and government material.
• Process transfers, reservations, and balance inventory system input.

Skills

Word

Excel

Outlook

Attention to detail

Education

HS Diploma or GED

Tools

SAP

Job description

Are you the kind of person who loves turning chaos into clean, organized systems? Do spreadsheets, inventory tracking, and problem-solving make your day fly by? As our Material Records Coordinator II, you’ll be the behind-the-scenes hero keeping materials accurate, accounted for, and moving seamlessly across departments. From managing records and reports to collaborating with teams and ensuring inventory precision, this role is perfect for someone who thrives on detail, multitasking, and making operations run like a well-oiled machine. If you're ready to bring your organizational skills, tech-savvy mindset, and positive energy to a team that values accuracy and collaboration, you might be exactly who we're looking for!

As the Material Records Coordinator II, here's the work you'll do:

• Manifest receipts, receive material into records, GFM, CFM,and AO materials. Including all purchase order material on PO's. Maintain files accurately on all manifests and also receiving reports.
• Maintain changes to the material records as required. Changes may include location changes, condition code changes and grid changes.
• Generates part, lot and WBS changes as requested from the planners and material managers.
• Develop and maintain complex spreadsheet files and/or database for material departments.
• Generate daily, weekly and monthly reports as required for AO, third party and Govt material.
• Efficient at processing transfers, reservations , FPM's, plus be able to run, input and balance inventory system.

This role is for you if you have these skills:

• As necessary, communicate with other departments in the resolution of inventory variances, receive incoming material, paperwork , certification material and effectively convey additional info as required when needed with internal departments to properly document material received from outside sources. Verify checkers data for input into SAP.
• Competency in Word, Excel, Outlook, and other software programs as needed.
• Utilize independent judgement and obtain knowledge of related operations within the department. Also submit weekly accurate reports direct to customers as needed.
• Simple math of all unit of measure, using whole numbers, common fractions, and decimals. Ability to compute data and enter into chart form.
• Handle multiple duties simultaneously. Carry out instructions furnished in written and oral with ease. Location, grid and part changes as needed upon discovery and documentation for inventory accuracy.

And these qualifications:

• H.S. Diploma or General Education Degree (GED) Required.
• 2 years experience in office/clerical experience is preferred.
• Strong computer skills and knowledge in all Microsoft Office software required and SAP preferred or equivilant programs.
• Must possess a valid REAL ID-compliant driver’s license, which includes the gold or black star in the upper corner, indicating it is federally compliant.
• A positive attitude and the ability to collaborate with team members is essential for contributing to a cohesive work environment.
• Successful completion of a background screening process is mandated for all candidates.

  Candidates may be required to satisfy additional job-related requirements, including those established and controlled by third parties, as part of the selection process.

• In compliance with this state’s pay transparency laws,the salary range for this role is $36,560 - $54,840 annually. Please note that this range is not a guarantee of compensation; final offer amounts may vary based on experience and geographic location. The specific programs and options available to an employee may vary depending on the date of hire, schedule type, and the applicability of collective bargaining agreements.

We care about our Employee's and it shows!

Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery

Pushing or pulling (e.g., using a part of your body to press against something in a downward or outward direction, or in a dragging or hauling motion)

Balancing (e.g., maintaining equilibrium when walking, climbing, crouching etc.)

Manual Dexterity (e.g., picking, pinching, typing, or other working that uses the fingers)

Stooping (e.g., bending the spine at the waist)

Grasping (e.g., use of hand to apply pressure)

Reaching (e.g., reaching the arms or legs in any direction)

Feeling (e.g., perceiving an object’s size, shape, texture etc.)

Lifting motion or lifting objectsClimbing (e.g., ascending/descending ladders, stair, scaffolding, ramps, pole etc. using feet and legs or hands/arms to climb)

Walking

Hearing

Repetitive motions of any part of the body

Talking

Kneeling, crouching or crawling

Capacity to think, concentrate and focus over long periods of time

Ability to write complex documents in the [English] language

Ability to read complex documents in [English] language

Capacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)

Capacity to reason and make sound decisions

Ability to wear a mask, respirator, bullet proof vest, or other equipment

Ability to regularly perform all job functions at Company’s office or work site

Ability to withstand environmental conditions (e.g., extreme heat or cold, grass, wind, sand, fumes, odors, gases, extreme noise, etc.)

#LI-FJ1

Notices to Applicants
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Diversity, Inclusion & Equal Employment Opportunity
Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email [e-mail] , and please specify which position you are interested in, including job title and location.