Massage Administrator (Part-Time)

Canyon Ranch; Tucson (AZ); On-site; USD 25,000 - 36,000; Part time

Job summary

Canyon Ranch in Tucson, AZ is seeking a Massage Administrator to oversee daily administrative duties of the Massage Department and support therapists and guests. The role involves scheduling, rescheduling, and coordinating services, with attention to last-minute changes and room assignments.

Responsibilities include entering bookings in Book4Time, organizing supplies, and providing general operational support, including meetings and guest greetings.

Qualifications

• 1–2 years experience in the same or related field.
• Proficiency with MS Word, Excel, Access and PowerPoint.
• Excellent organizational and communication skills; strong attention to detail and time management.

Responsibilities

• Manage daily administrative duties of the Massage Department.
• Schedule and coordinate therapists; reschedule guests and handle last-minute requests.
• Enter and monitor blocks in Book4Time; update daily room assignments.
• Assist with treatment room setups and inventory of massage and body treatment supplies.
• Provide operational support including marketing requests, staff meetings, greeting guests, IT and Facilities requests; distribute meeting notes.

Skills

Excellent organizational skills

Oral & written communication

Tools

MS Word

Excel

Access

PowerPoint

Job description

Overview

Canyon Ranch® has been a trailblazer and an industry-leading proponent of the wellness lifestyle since its founding in 1979. Canyon Ranch has imparted integrative expertise to millions of guests, with established wellness destination resorts in Tucson, Arizona, and Lenox, Massachusetts guests can achieve their goal of living younger longer. In addition, Canyon Ranch operates North Americas largest day spa at The Venetian® hotel in Las Vegas, Nevada. Canyon Ranch is a 13-time winner of Travel + Leisure’s Best Spa Award, an 11-time recipient of the Condé Nast Traveler Best Destination Spa Award, and both wellness resorts were named in the 2019 U.S. News & World Report Best Hotels rankings.

Responsibilities

Massage Administrator is primarily responsible for all aspects of daily administrative duties and functions of the Massage Department.

Manages and resolves any issues and assist with requests for services and therapists. Receives therapist sick calls and reschedules guests to other therapists. Receives and processes same day or next day requests for services/therapists. Communicates last minute changes to therapists. Enters and monitorsadministrative blocks in Book4Time where needed. Completes and updates daily room assignment for providers.Assists with treatment room set-ups with last minute bookings or overage situations. . Answers phones, provides therapist daily schedules when requested. Assists with filing of all department documents.Organizes and maintains inventory, portioning and restocking of massage and body treatment supplies.

Also provides operational support including marketing requests, scheduling departmental meetings, greeting guests, answering phones, making copies, scanning, submitting requests for IT and Facilities. Attends all department meetings, transcribing and distributing staff meeting notes. Maintains current guest utilization reports.

Schedule: Sundays and Mondays only

We offer a total of 25 paid days per year; free gym/health club membership with access to 60 fitness classes, variety of lectures and workshops and 55% off all services!

Qualifications

To be successfulin this role you will need1-2 years previous experience in same or related field.

Proficiency with a variety of computer software applications in word processing, spreadsheets and database (MSWord, Excel, Access, PowerPoint).Possess excellent organizational, oral and written communications skills as work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.