Fitness Scheduling Administrator

Canyon Ranch; Tucson (AZ); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

55% off services

Health plan after 30 days

25 days PTO

Supplemental health care options

Employer-paid life insurance

Paid maternity leave

Job summary

Canyon Ranch in Tucson, AZ is seeking a Scheduling Administrator to create weekly fitness schedules, manage bookings, and support the operations team. You will use Book4Time and Excel to maintain schedules, guest utilization reports, and staff communications in a fast-paced wellness environment.

Applicants with 1–2 years related experience and strong organizational skills will thrive in this role, which runs Tuesday–Saturday 8:00 am–5:00 pm and offers comprehensive benefits at Canyon Ranch.

Qualifications

• 1-2 years experience in scheduling or related field.
• Proficient with Book4Time and Microsoft Excel.

Responsibilities

• Create weekly fitness schedules to include call outs, trainings and special events.
• Import schedules into Book4Time software.
• Provide operational support including marketing requests, scheduling department meetings, greeting guests, answering phones, making copies, scanning, and IT/Facilities requests.
• Attend department meetings, transcribe and distribute staff meeting notes.
• Maintain current guest utilization reports.
• Handle inventory and recertification tasks.

Skills

Scheduling coordination

Communications

Tools

Book4Time

Microsoft Excel

Job description

Overview

Canyon Ranch inspires your well way of life. Since 1979, Canyon Ranch has been a trailblazer and leader of the integrative wellness lifestyle through immersive, life-changing destinations in Tucson, Arizona and Lenox, Massachusetts, the largest day spa in North America at The Venetian Resort in Las Vegas, and our newest property opening in the fall of 2026 in Austin, Texas. Canyon Ranch guests experience lasting transformation through curated pathways that answer their wellness intentions. We deliver personal guidance from world-class experts in health & performance, food & nutrition, spa & beauty, fitness & movement, and mind & spirit that inspire proven, lasting impact on Canyon Ranch members as they pursue their well path.

Responsibilities

This role is primarily responsible for creating weekly fitness schedules to include call outs, trainings and special events and importing schedules into Book4Time software. Must be proficient in Microsoft Excel.

As Scheduling Administrator you will also:

• Provide operational support including marketing requests, scheduling departmental meetings, greeting guests, answering phones, making copies, scanning, submitting requests for IT and Facilities. Attend all department meetings, transcribe and distribute staff meeting notes. Maintain current guest utilization reports.
• Responsible for administrative tasks to include inventory and recertification.

Schedule is Tuesday - Saturday from 8:00 am to 5:00 pm.

WHAT YOU'LL RECEIVE AS A CANYON RANCH COLLEAGUE

• Use of services and facilities including the gym, spa, fitness classes, lectures, and overnight stays at all Canyon Ranch locations nationwide, 55% off services.
• Generous health plan including Health, Dental and Vision after 30 days of employment
• 25 Days of personal (vacation/sick/holiday) time off
• Supplemental Health care options (including Accidental, Critical Illness and Hospital care)
• Employer-paid life insurance and Employee Assistance Program
• Paid Maternity leave

LI-CP1

Qualifications

Limited experience required (1-2 years previous experience in same or related field).