Marketing Sr Coordinator - Executive Admin Assistant

PepsiCo Deutschland GmbH; Los Angeles (CA); On-site; USD 53,000 - 81,000; Full time

Job summary

An established industry player is seeking a Senior Marketing Coordinator to support the CMO and Energy team. This role involves managing administrative tasks, coordinating meetings, and ensuring effective communication across teams. The ideal candidate will thrive in a fast-paced environment, possess strong organizational and problem-solving skills, and enjoy collaborating with diverse stakeholders. Join a dynamic team that values creativity and teamwork, and contribute to exciting marketing initiatives that drive success. If you're ready to make an impact and bring your energy, this opportunity is for you!

Benefits

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

Employee Assistance Program

Retirement Plan

Paid Parental Leave

Qualifications

• Proficient in Microsoft Office tools including PowerPoint and Excel.
• Strong organizational and problem-solving skills are essential.

Responsibilities

• Provide administrative support to the CMO and coordinate team meetings.
• Manage travel and expenses, and assist with employee recognition events.

Skills

Communication Skills

Problem-Solving Skills

Multitasking

Organizational Skills

Team Collaboration

Tools

PowerPoint

Excel

Microsoft Teams

Word

Microsoft Outlook

SAP

Concur

Job description

Overview

At Pepsi Beverage North America, people from different backgrounds and experiences eagerly roll up their sleeves, pitch in and get to work. We share a desire to succeed, and to win! We get great satisfaction knowing that our ideas are not only championed, but they are acted upon and brought to life.

As the Senior Marketing Coordinator, your responsibility will be to support the CMO, PepsiCo Energy and the broader Energy team with administrative assistance.

Responsibilities

1. Proactively manage and provide administrative support to CMO/VP of Energy Marketing
2. Managing his travel and expenses through Concur and coordinating key meetings
3. Coordinate / attend weekly energy team meetings (build agenda)
4. Work with VP’s leadership team on scheduling key marketing meetings/check-ins especially meetings in the LA energy office.
5. Support brand X (Energy experiential marketing team) with product requests for all major experiential events throughout the year.
6. Support total Energy marketing team with PO and invoice management working with team and GBS.
7. Coordinate team building initiatives and overall support for maintenance of brand team culture and employee morale (conduit to key team culture items/programming year-round – i.e., Halloween, Thanksgiving, Holiday, etc.) – bring your energy.

Additional Accountabilities:

1. Manage Distribution List (DL), Org Chart, Team Contacts, Hire Dates, POR Contacts, etc.
2. Plan and coordinate brand off-site meetings and special events (in-house and off-site, hotels, catering, transportation, etc.).
3. Provide extensive administrative support for key marketing-wide meetings (teams/room bookings, catering, timing, etc.)
4. Coordinate employee recognitions, celebrate team milestones events (i.e., birthdays, baby showers, weddings, etc.)
5. Assist with employee recognition (through PEP Awards and Recognition site)
6. Support broader Energy brand team with overall administrative support as needed
7. On-Board new team members with welcome kits, computer, desk locations, etc.
8. Manage inventory/storage room of branded items/premiums and assist with ad-hoc distribution requests

Compensation and Benefits:

1. The expected compensation range for this position is between $53,600 - $80,450.
2. Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
3. Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
4. In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

1. Proficient in PowerPoint and Excel as well as Teams, Word, Microsoft Outlook, SAP, Concur and usage of systems.
2. Ability to effectively communicate, and collaborate with others
3. Ability to navigate multiple stakeholder requests
4. Ability to multitask (Capable of managing multiple projects simultaneously)
5. Organization: Disciplined at scheduling meetings, preparing agendas, and conveying information in organized manner
6. Follow Through: Dependable responsiveness to ad-hoc requests and frequent communication with VP
7. Proactive Problem-solving: Possesses strong problem-solving skills and prioritization skills
8. Ensure and maintain confidentiality of all communications and documentation
9. Must be able to work independently, as well as in a team environment
10. Comfortable interacting with a wide range of levels within the organization and external partners
11. Strong team player (regularly brings team together and collaborative with team)
12. Thrives in a fast-paced, dynamic environment
13. Fun spirited – enjoys team interaction with lighthearted/positive attitude
14. Curiosity to learn more about our business and broader marketing activities
15. Work onsite 4-5 days a week

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity.