Executive Assistant

Jon and Vinny's; Los Angeles (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

Jon and Vinny's is seeking an Executive Assistant to support the ownership at a vibrant restaurant group in Los Angeles. This role requires a detail-oriented individual with strong organizational skills and experience in a fast-paced environment. You'll be responsible for administrative tasks, calendar management, and supporting personal tasks while upholding the company's values of hospitality and teamwork.

Qualifications

• 5+ years experience supporting a CEO or multiple C-Level executives.
• Excellent verbal and written communication skills.
• Ability to deliver high-quality work under tight deadlines.

Responsibilities

• Provide high-level administrative support to ownership, ensuring seamless day-to-day operations.
• Manage complex calendars and travel arrangements for ownership.
• Handle confidential and sensitive information with discretion and sound judgment.

Job description

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This range is provided by Jon and Vinny's. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $85,000.00/yr

Who We Are

Join the team at Joint Venture Restaurant Group, where passion for great food and genuine hospitality come together in a fast-paced, energetic environment! We’re looking for dedicated, team-oriented individuals who thrive in a dynamic setting and take pride in delivering exceptional guest experiences. Whether you’re a seasoned hospitality professional or eager to grow in the industry, we offer a supportive and inclusive workplace with opportunities for career advancement. If you love working with great people, enjoy a lively atmosphere, and want to be part of a restaurant that values quality, teamwork, and community, we’d love to hear from you!

Our Core Values

Hospitality

Hospitality is who we are; it's the kindness we extend to each other; it's the friendly and genuine reception of our guests. Hospitality is the excitement & enthusiasm with which we approach our guests, our spaces, each other, and our positions. We expect our team members to execute our concept every day and hold hospitality paramount.

Intention

The best things in life are built and created with intention. Our concept is beautifully designed. When we approach our work with intention and thoughtfulness, it encourages everyone to create an exceptional experience for our guests and for each other.

Respect

Respect is fundamental to who we are. We respect our guests, ourselves, our team, our products, our resources, our peers, our leaders, and our space. We hold ourselves to the highest standards of integrity and moral principles.

Teamwork

We value our commitment to working with and listening to each other as a team; kindness and generosity are an integral part of our professional relationships. Teamwork is essential to provide a great experience to our guests.

Determination & Readiness

We are determined to make our guests happy and we are ready to pivot and adapt at any time. We are determined to keep our restaurants clean, organized and on a path of improvement. As a team, we are able to improvise, adapt and overcome any situation for our team and our guests. We have a readiness to satisfy the guests and meet and exceed their expectations.

What You'll Do

The Executive Assistant to ownership of Joint Venture Restaurant Group will play an integral part in coordinating the day-to-day activities of their executives. We are looking for someone who is highly detail-oriented and enjoys working within a fast-growing, rapidly changing environment that is mission-driven and people-first. The ideal individual will be strategic and tactical, can exercise good judgment in various situations, have strong written and verbal communication, have administrative and organizational skills, and maintain a realistic balance among multiple priorities.

We expect that 80% of this person’s time will be spent on work with ownership, with ~20% dedicated to personal tasks during the work day.

Responsibilities:

Executive Assistant to Ownership:

• Provide high-level administrative support to ownership, ensuring seamless day-to-day operations across both business and personal matters.
• Act on behalf of ownership to hold team members accountable, follow up on deliverables, and provide oversight and support to ensure alignment with company expectations and priorities.
• Maintaining a log used to track projects, their status and proactively keeping leadership team informed
• Must be comfortable taking calls and communicating with internal and external stakeholders on ownership’s behalf, representing the company with professionalism and clarity.
• Serve as a point of contact between the CEO and internal/external stakeholders
• Manage complex calendars for ownership and the JVRG companies, including scheduling and logistics for all meetings and appointments—both personal and business—prioritizing commitments and resolving conflicts proactively.
• Send the following calendar communications:
• End-of-day text to Jon, Vinny, and Helen with the next day’s schedule
• Text reminders to ownership 15 minutes prior to any scheduled meetings
• Weekly schedule email sent to the owners' families every Friday
• Invitations for any hosted meetings on ownership's behalf
• Develop and manage a private shared calendar for ownership that includes all meeting details: addresses, dial-ins, transportation, parking, contacts, point people, duration, and drive times.
• Coordinate all travel arrangements, including flights, accommodations, and itineraries, following standard operating procedures tailored to each individual and trip.
• Can include personal, family and company travel arrangements
• Prepare and edit correspondence, presentations, reports, and other documents with a focus on accuracy, clarity, and professionalism. - is this something I would oversee?
• Handle confidential and sensitive information with discretion and sound judgment.
• Track and manage important documents for ownership, assist with paperwork, and ensure timely execution of signatures.
• Maintain systems for organizing and accessing critical internal documents, presentations, and reports. Ensure documentation is kept up to date and easily accessible.
• Attend all calls and meetings involving ownership, take detailed notes, circulate appropriate information to the greater team, and track action items to ensure follow-through and accountability.
• Prepare briefs, agendas, and key background information for meetings, ensuring ownership is aligned on objectives and expected outcomes.
• Build and maintain strong relationships with key stakeholders in ownership’s internal and external networks.
• Prioritize competing obligations and independently carry out projects to completion under tight deadlines.
• Manage and contribute to special projects as needed.
• Promote and uphold company culture through clear communication, consistency, and cross-team collaboration, acting as a liaison between ownership and the broader organization.
• Be available after hours on an ad hoc basis for time-sensitive or urgent matters
• Assist with select personal tasks for the CEO including, but not limited to, reservations, personal appointments, and travel planning
  
  

Office & IT Oversight (4422 HQ):

• Serve as Office Manager for the 4422 location, overseeing day-to-day office organization and operations.
• Redistribute internal office responsibilities monthly to ensure a collaborative and efficient environment.
• Oversee IT needs across the organization, including purchasing, setup, documentation, and coordination with vendors.
• Manage tech inventory and logistics:
• Receive and store computers from exiting staff
• Track tech leases (e.g. printers, laptops)
• Maintain oversight of all company tech: computers, phones, Sonos, printers, etc.
• Coordinate G-Suite structure and organization:
• Create and deactivate JVRG email accounts
• Ensure correct logos in signatures
• Maintain internal document organization
• Manage a master library of keys and platforms, including intake from HR upon employee offboarding and onboarding.
• Collaborate with directors to discuss and guide company decisions, as needed.
• Delegate and oversee tasks to the Brand & Marketing Coordinator, including meeting prep, calendar maintenance, follow-ups, and document organization; provide guidance and mentorship to support their professional development
• Ensure smooth operations of the corporate team office by streamlining administrative processes and improving workflow where possible
  
  

FLSA Status: Salaried, Exempt, $70,000 to $85,000 /year

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl and taste or smell. The employee is occasionally required to sit and climb or balance. The employee must frequently lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.

Other:

• This is an on-site role, with some travel requirements to other locations as needed.
• 5 days a week, Monday through Friday, 10 hours a day.
• Must have reliable transportation
  
  

What We Are Looking For

• 5 + years experience supporting a CEO or multiple C-Level executives
• Ability to deliver high-quality work under tight deadlines.
• An easygoing, approachable, and calm personality who doesn’t take themselves too seriously.
• Excellent verbal and written communication skills.
• Great instincts in anticipating the needs of the executives are often supported without much guidance.
• A resourceful self-starter who can multitask in a fast-paced environment.
• Confidence in managing both professional and personal responsibilities.
• Passion for the company’s mission and a team player willing to jump in wherever needed
  
  

More detail about Joint Venture Restaurant Group part of Joint Venture Restaurant Group, please visit https://culinaryagents.com/entities/214688-Joint-Venture-Restaurant-Group

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Restaurants

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