Editorial & Distribution Coordinator, The Living Kitchen

Sub-Zero Group, Inc.; Madison (WI); On-site; USD 40,000 - 60,000; Full time

Job summary

Sub-Zero Group, Inc. seeks an organized administrator to manage magazine distribution and coordination across showrooms, distributors, and sales teams in Madison, WI.

You will maintain databases, plan shipments, track inventory, and ensure accurate, timely distribution for each issue. You will draft professional outreach, coordinate with internal teams for editorial submissions, and support production timelines with vendors and media assets.

Qualifications

• Maintain magazine distribution databases, mailing lists, and shipment records for each issue.
• Coordinate issue order commitments, quantity confirmations, shipment planning, and distributor follow-up.
• Work directly with distributors, showrooms, sales teams, and trade representatives to manage magazine requests and updates.
• Track inventory needs, reorder requests, and replenishment questions across showrooms and internal locations.
• Maintain clear records of quantities, deadlines, contacts, and distribution status to support accurate issue planning.

Responsibilities

• Serve as a day-to-day contact for distributor magazine orders, confirmations, questions, and follow-ups.
• Communicate publication schedules, commitment deadlines, submission links, media kit updates, and promotional opportunities.
• Support distributor recommendation programs and help route editorial submissions to the appropriate internal team members.
• Draft professional outreach to distributors, contributors, and external partners that reflects the TLK brand voice.
• Track editorial recommendations, project submissions, and potential story leads from distributors and trade partners.
• Maintain content tracking documents, project databases, and editorial planning support materials.
• Assist with requests for photography, product information, PDFs, media kit assets, and supporting materials during production cycles.
• Coordinate follow-up with internal stakeholders to keep issue-related tasks moving forward.
• Submit and track magazine-related invoices, line items, and supporting documentation as needed.
• Manage recurring forms, task reminders, file organization, and schedule support for the TLK team.
• Assist with contributor gifts, showroom materials, custom magazine holders, and promotional item coordination.
• Support production timelines, vendor communication, and process documentation for repeatable workflows.

Job description

• Maintain magazine distribution databases, mailing lists, and shipment records for each issue.
• Coordinate issue order commitments, quantity confirmations, shipment planning, and distributor follow-up.
• Work directly with distributors, showrooms, sales teams, and trade representatives to manage magazine requests and updates.
• Track inventory needs, reorder requests, and replenishment questions across showrooms and internal locations.
• Maintain clear records of quantities, deadlines, contacts, and distribution status to support accurate issue planning.

Key Responsibilities

Magazine Distribution & Circulation

• Maintain magazine distribution databases, mailing lists, and shipment records for each issue.
• Coordinate issue order commitments, quantity confirmations, shipment planning, and distributor follow-up.
• Work directly with distributors, showrooms, sales teams, and trade representatives to manage magazine requests and updates.
• Track inventory needs, reorder requests, and replenishment questions across showrooms and internal locations.
• Maintain clear records of quantities, deadlines, contacts, and distribution status to support accurate issue planning.

Distributor & Customer Communications

• Serve as a day-to-day contact for distributor magazine orders, confirmations, questions, and follow-ups.
• Communicate publication schedules, commitment deadlines, submission links, media kit updates, and promotional opportunities.
• Support distributor recommendation programs and help route editorial submissions to the appropriate internal team members.
• Draft professional outreach to distributors, contributors, and external partners that reflects the TLK brand voice.

Editorial Coordination

• Track editorial recommendations, project submissions, and potential story leads from distributors and trade partners.
• Maintain content tracking documents, project databases, and editorial planning support materials.
• Assist with requests for photography, product information, PDFs, media kit assets, and supporting materials during production cycles.
• Coordinate follow-up with internal stakeholders to keep issue-related tasks moving forward.

Administrative & Production Support

• Submit and track magazine-related invoices, line items, and supporting documentation as needed.
• Manage recurring forms, task reminders, file organization, and schedule support for the TLK team.
• Assist with contributor gifts, showroom materials, custom magazine holders, and promotional item coordination.
• Support production timelines, vendor communication, and process documentation for repeatable workflows.