Marketing & Editorial Coordinator

Sub-Zero, Inc.; Madison (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Sub-Zero, Inc. is seeking an Editorial & Production Coordinator to support magazine distribution, editorial planning, and distributor communications.

The role collaborates with showrooms, sales teams, and external partners to ensure timely publication and accurate issue planning. You will manage content tracking, production support, and invoicing, while maintaining TLK brand voice across outreach and coordination tasks.

Qualifications

• Must have a Bachelor's degree in Marketing or related field.
• 2-5 years of marketing, publishing, administrative, project coordination, or customer communication experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple deadlines.

Responsibilities

• Maintain magazine distribution databases, mailing lists, and shipment records for each issue.
• Coordinate issue order commitments, quantity confirmations, shipment planning, and distributor follow-up.
• Work directly with distributors, showrooms, sales teams, and trade representatives to manage magazine requests and updates.
• Track inventory needs, reorder requests, and replenishment questions across showrooms and internal locations.
• Maintain clear records of quantities, deadlines, contacts, and distribution status to support accurate issue planning.
• Serve as a day-to-day contact for distributor magazine orders, confirmations, questions, and follow-ups.
• Communicate publication schedules, commitment deadlines, submission links, media kit updates, and promotional opportunities.
• Support distributor recommendation programs and help route editorial submissions to the appropriate internal team members.
• Draft professional outreach to distributors, contributors, and external partners that reflects the TLK brand voice.
• Track editorial recommendations, project submissions, and potential story leads from distributors and trade partners.
• Maintain content tracking documents, project databases, and editorial planning support materials.
• Assist with requests for photography, product information, PDFs, media kit assets, and supporting materials during production cycles.
• Coordinate follow-up with internal stakeholders to keep issue-related tasks moving forward.
• Submit and track magazine-related invoices, line items, and supporting documentation as needed.
• Manage recurring forms, task reminders, file organization, and schedule support for the TLK team.
• Assist with contributor gifts, showroom materials, custom magazine holders, and promotional item coordination.
• Support production timelines, vendor communication, and process documentation for repeatable workflows.

Skills

Communication

Organization

Cross-functional collaboration

Time management

Education

Bachelor's degree in Marketing or related field

Tools

Microsoft Office

Excel

Teams

Outlook

SharePoint

Tracking tools

Job description

Sub-Zero, Inc. is seeking an Editorial & Production Coordinator to support magazine distribution, editorial planning, and distributor communications.

The role collaborates with showrooms, sales teams, and external partners to ensure timely publication and accurate issue planning. You will manage content tracking, production support, and invoicing, while maintaining TLK brand voice across outreach and coordination tasks.