Marketing Special Event Coordinator

Mediabistro; Irvine (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in the event management sector is seeking an Event Coordinator to assist in executing high-profile events. The role involves managing the event lifecycle, ensuring effective vendor management, and fostering a teamwork-focused environment. Ideal candidates will have experience in event coordination, budgeting, and use of event management tools like Cvent.

Qualifications

• Experience in event planning and coordination.
• Ability to manage budgets and vendor contracts.
• Strong communication skills and team collaboration.

Responsibilities

• Plan and execute high-profile internal and external events.
• Manage event lifecycle from requests to post-event reporting.
• Contribute to budget development and compliance.

Skills

Teamwork

Event planning

Vendor management

Communication

Budgeting

Tools

Cvent

Job description

Assist in the planning and execution of high-profile internal and external events, such as sponsored conferences, leadership meetings, and large sales training sessions.

• Support the event lifecycle for in-person events, from initial requests through execution and post-event reporting.
• Foster a positive atmosphere by approaching challenges with a constructive mindset and encouraging teamwork
• Participate in meetings with cross functional partners to provide input on event strategies and gather feedback.
• Work with team to support branded merchandise and corporate gifting initiatives.
• Create and manage event registration websites, app builds, and all technological aspects of events, primarily using Cvent.
• Manage communications for event-related information, such as save-the-dates, invitations, registrations, and confirmations.
• Help develop and maintain accurate budgets, ensuring compliance with guidelines.
• Assist in sourcing, negotiating contracts, and managing vendor service levels to ensure quality and compliance.
• Understand and adhere to compliance and regulatory requirements.
• Contribute to venue selection processes.
• Support on-site execution, staffing, and vendor management, contributing to the overall success of events.

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Event Coordinator • Irvine, Orange County, CA, United States