Marketing Special Event Coordinator

Insight Global; Irvine (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Insight Global is seeking an Event Planner to support the execution of various high-profile events. The role involves managing event logistics, vendor relationships, and budgets, ensuring the successful delivery of events while fostering teamwork and collaboration. Ideal candidates will have strong negotiation and communication skills, with experience in event management platforms like Cvent.

Qualifications

• Experience in event planning and management.
• Strong communication and negotiation skills.
• Ability to work collaboratively with cross-functional teams.

Responsibilities

• Assist in planning and executing high-profile internal and external events.
• Manage event registration, communications, and budgets.
• Source and manage vendor contracts and compliance.

Skills

Teamwork

Communication

Event Management

Negotiation

Tools

Cvent

Job description

Assist in the planning and execution of high-profile internal and external events, such as sponsored conferences, leadership meetings, and large sales training sessions.

• Support the event lifecycle for in-person events, from initial requests through execution and post-event reporting.

• Foster a positive atmosphere by approaching challenges with a constructive mindset and encouraging teamwork

• Participate in meetings with cross functional partners to provide input on event strategies and gather feedback.

• Work with team to support branded merchandise and corporate gifting initiatives.

• Create and manage event registration websites, app builds, and all technological aspects of events, primarily using Cvent.

• Manage communications for event-related information, such as save-the-dates, invitations, registrations, and confirmations.

• Help develop and maintain accurate budgets, ensuring compliance with guidelines.

• Assist in sourcing, negotiating contracts, and managing vendor service levels to ensure quality and compliance.

• Understand and adhere to compliance and regulatory requirements.

• Contribute to venue selection processes.

• Support on-site execution, staffing, and vendor management, contributing to the overall success of events.