Marketing Sales Support Coordinator

The Villages, Inc.; Middleton (ID); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical (HSA/FSA)

401K/ROTH

PTO & Paid Holidays

Life & AD&D

School eligibility

Job summary

The Villages, Inc. is seeking a Full-Time onsite Marketing & Administrative Support specialist to assist the Sales Leadership and Property teams in promoting listings and enhancing brand visibility.

You will manage advertising collateral, support digital marketing campaigns, monitor inventory, and provide proactive admin support while leveraging advanced Excel and Microsoft tools. This role requires an associate degree or equivalent experience, strong attention to detail, and a valid driver's

Qualifications

• Associate degree or two years of related experience required.
• Real Estate knowledge is a plus and familiarity with market trends/regulatory requirements of the Real Estate industry.
• Understanding of processing systems, marketing strategies and tools.
• Valid Driver’s License with a record acceptable to company standards is required.

Responsibilities

• Advertising and collateral support: organize templates, co‑ordinate ads, create and distribute marketing collateral, and enable self‑serve tools for reps.
• Digital marketing support: assist content ideas for newsletters, email, and social media; pull reports; help produce campaigns and manage mailing lists.
• Inventory management: keep marketing materials up to date and accessible for sales reps.
• Administrative support: prompt communication with sales reps, data entry, and documentation.
• Attention to detail, multitasking, meeting deadlines, and being solutions oriented.
• All other duties as assigned.

Skills

Advanced Excel

Tech aptitude

Learning new tools

MS ecosystem

Education

Associate’s degree

Two years related experience

Tools

Microsoft Excel

OneDrive

Outlook

Teams

Job description

Within the spirit of “Making People’s Dreams Come True”, this position is responsible for supporting the Sales Leadership team and Properties of The Villages sales reps in building their businesses by highlighting the lifestyle, building relationships, enhancing brand visibility, and maintaining a point of differentiation in the market by aligning with The Villages core values. These duties are accomplished while delivering Raving Fans customer service to both internal and external customers.

Full Time, Onsite Position

Benefits for full-time eligible positions:

Medical (HSA/FSA), Dental, and Vision | 401K and/or ROTH | PTO & Paid Holidays | Basic Life & AD&D | The Villages Charter School eligibility | and much more!

Responsibilities:

• Advertising and Collateral Support – Perform routine tasks to organize the development of advertising templates for reps to promote properties in conjunction with the creative team; work with appropriate channels to place ads; fulfill tasks to organize the creation and distribution of marketing collateral, including brochures, flyers, and digital content. Coordinate online commerce tools for reps to self‑serve needs for business.
• Digital Marketing Support – Support and perform tasks for the development of content ideas for newsletters, email marketing, and social media under direction of senior coordinator or Leadership; Pull reports and collect data on digital marketing performance, providing insights. Coordinate the tasks to produce digital marketing materials and campaigns. Coordinate the mailing lists for direct mail and invites. Organize, proof quarterly newsletters; assist in production.
• Inventory Management - Manage the marketing inventory, ensuring all materials are up‑to‑date, well‑organized, and readily available for sales reps.
• Technology skills/qualifications
  • This role is ideal for someone who enjoys working with technology and learning new systems. Candidates should have advanced Microsoft Excel experience, confidence working across a variety of software platforms, and a demonstrated ability to quickly master new tools and processes.
    • Advanced proficiency in Microsoft Excel, including working with large datasets, formulas, reporting, and data organization.
    • Strong technical aptitude and comfort learning new software applications
    • Ability to quickly adapt to evolving technologies, platforms, and business systems
    • Experience working within the Microsoft ecosystem (Excel, OneDrive, Outlook, Teams, etc.) preferred
• Administrative support and functions
  • Prompt correspondence and communication with our sales reps via phone calls, email and face to face
  • Documentation and data entry
• Attention to detail, ability to multi‑task and priortize, meet deadlines, solutions oriented
• All other duties as assigned.

Education & Experience Requirements:

• Associate’s degree (A.A.); or two (2) years of related experience and/or training; or equivalent combination of education and experience.
• Real Estate knowledge a plus; familiarity with the market trends and regulatory requirements of the Real Estate industry.
• Understanding of processing systems, marketing strategies and tools.
• This position is subjected to The Villages Vehicle Safety Program and its policies as it requires the use of personal vehicles for company business. Please refer to the Vehicle Safety Program for the policies and procedures that this position is required to follow.
• A Valid Driver’s License with a record acceptable to company standards is required for this position.