Marketing/Pursuit Coordinator

Johnson,-Mirmiran-; Newark (DE); On-site; USD 55,000 - 75,000; Full time

Job summary

Johnson, Mirmiran & Thompson is seeking a Proposal Coordinator to manage regional pursuits, coordinate proposals, and support marketing efforts across the firm. The role emphasizes collaboration with SMEs and cross-office teams to deliver compliant, persuasive submissions.

The position requires a marketing or related degree, 2+ years of AEC experience, and proficiency with Office, CRM, and InDesign where applicable. Office-based role in Newark, DE with standard marketing responsibilities.

Qualifications

• Bachelor’s degree or equivalent experience in marketing/communications.
• Minimum 2 years of AEC industry experience preferred.
• Proficient in Microsoft Office; CRM systems knowledge; word processing software.

Responsibilities

• Coordinate, prepare, and review government proposals and presentations.
• Enter RFPs into CRM and manage pursuit processes from kickoff to closeout.
• Collaborate with SMEs to develop proposal content and ensure high quality submissions.
• Support marketing data entry, materials, and reports for regional opportunities.
• Assist with presentations and verify materials for accuracy and compliance.

Education

Bachelor’s degree in Marketing, Business, Communication or related field or equivalent years of experience

Tools

Adobe InDesign

Job description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

Position summary: Responsible for proposal/pursuit coordination and marketing efforts for assigned region.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

• Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations.
• Search for and enter RFP’s/Advertisements into CRM system.
• Coordinate all phases of the pursuit process from kick-off meeting to production and delivery and proposal closeout.
• Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.
• Prepare major sections of pursuits, including but not limited to, project descriptions and resumes, tailored for specific pursuit.Work with Subject Matter Experts (SMEs) to develop other pursuit content.
• Coordinate pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance/quality control.
• Assist with presentation preparation, presentation materials, etc.
• Produce consistently compliant high-quality submissions while delivering exceptional customer service.
• Provide Marketing essential functions and responsibilities, as required.
• Complete data entry for Marketing databases, tracking leads go/no go, and wins or losses.
• Maintain visually-appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients.
• Administrative duties related to marketing such as filing, data input, etc.
• Research websites, newspapers, magazines and other business publications in search of project opportunities for professional services. When opportunities are found, enter data for these opportunities into marketing database (CRM), tracking leads and associated go/no go decisions, and wins or losses.
• Gather information, conduct market research about prospects/clients/projects, and participate in the development of various business collateral to support continued strategic growth.
• Generate reports for technical staff on marketing efforts, when required.
• Organizational support of office, regional and corporate marketing efforts.
• Adherence to JMT’s Quality Management System (QMS), ISO 9001:2015 Marketing procedures.

Nonessential Functions and Responsibilities

• Perform other related duties as assigned

Required Experience

• Bachelor’s degree in Marketing, Business, Communication or related field or equivalent years of experience
• Minimum 2 years ofAEC industry-related experience, preferred
• Proficient in Microsoft Office Suite
• Proficient in CRM Systems
• Knowledge of the RFP structure and proposal process
• Experience with word processing software

Preferred Experience

• Experience with Adobe InDesign
  

Working Conditions

Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.