Marketing/Proposal Coordinator

Johnson, Mirmiran & Thompson, Inc.; York (AK); On-site; USD 60,000 - 85,000; Full time

Job summary

Johnson, Mirmiran & Thompson, Inc. is seeking a Marketing professional to coordinate proposals and pursuits and to support the Virginia/DC region’s opportunities for public and private clients.

The role emphasizes preparing compliant, high-quality submissions, managing marketing materials, data entry in marketing databases, and collaboration with technical, administrative, and outside vendors. A bachelor’s degree and 2–5 years in A/E/C are required, with proficiency in MS Office, InDesign, and

Qualifications

• Bachelor’s degree or equivalent years of experience in marketing or related field.
• 2–5 years of A/E/C experience.
• Proficiency with RFQ/RFP structure and proposal process.
• Experience with Microsoft Office and InDesign.
• CRM systems proficiency.

Responsibilities

• Coordinate proposals, expressions of interest, and presentations.
• Prepare compliant, high-quality submissions with strong customer service.
• Coordinate pursuit process from kickoff to delivery and closeout.
• Produce major sections of pursuits with SMEs input.
• Maintain marketing materials and databases; track leads and wins/losses.
• Generate reports for technical staff on marketing activities.
• Adhere to QMS ISO 9001:2015 Marketing procedures.

Skills

Proposal coordination

Marketing knowledge

Team collaboration

Multitasking

Communication skills

Education

Bachelor’s degree in marketing, business, English, or related field

Tools

MS Office

InDesign

CRM systems

Job description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record’s list of the Top 500 Design Firms.

JMT's staff is recognized as being among the best in the industry by leading publications at the national, regional, and local levels. We turn visions into realities for the betterment of our clients, communities, environment, and employee owners. Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offers a variety of competitive benefit programs.

Position summary: Responsible for proposal/pursuit coordination and marketing efforts to support the Virginia/D.C. region.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

• Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations.
  • Produce consistently compliant high-quality submissions while delivering exceptional customer service.
  • Search for leads and opportunities
  • Coordinate all phases of the pursuit process from kick-off meeting to production and delivery, and proposal closeout.
  • Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.
  • Prepare major sections of pursuits, including but not limited to project descriptions and resumes, tailored for a specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content.
  • Coordinate pursuit production, printing, and delivery, with emphasis on quality assurance/quality control.
  
  
• Provide Marketing essential functions and responsibilities, as required.
• Complete data entry for Marketing databases, tracking leads, go/no-go, and wins or losses.
• Maintain visually appealing marketing materials, including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients.
• Administrative duties related to marketing
• Generate reports for technical staff on marketing efforts, when required.
• Adherence to JMT’s Quality Management System (QMS), ISO 9001:2015 Marketing procedures.
• This position does not directly involve social media or communications tasks.

Nonessential Functions and Responsibilities

• Perform other related duties as assigned

Required Skills

• Knowledge and experience in the A/E consulting industry
• Knowledge of the RFQ/RFP structure and proposal process
• Be able to work independently and as part of a team
• Be able to multi-task and work within deadlinesBe self-motivated
• Be able to communicate effectively
• Be a team player, contributing ideas and solving problems

Required Experience

• Bachelor’s degree in marketing, business, English, or related field, or equivalent years of experience
• 2-5 years of A/E/C experience
• Knowledge of the RFP structure and proposal process
• Proficient in Microsoft Office Suite and InDesign
• Proficient in CRM Systems

Working Conditions

Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.