MARKETING PROJECT SPECIALIST

Postino; Phoenix (AZ); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental Insurance

Paid time off and earned paid sickTime

401K with company match

Flexible Spending Accounts

Teledoc Services

Long Term Disability

Paid Parental Leave

Meal Discounts

Wellness programs

Job summary

UPWARD PROJECTS is seeking a Marketing Project Specialist to serve as the central PM backbone for the marketing team, driving campaigns and new restaurant openings from inception to completion.

You will liaise between Field and Lab Teams, internal specialists, and external print/creative partners to translate briefs into actionable project plans, keep schedules on track, and ensure alignment with business objectives.

Qualifications

• Bachelor's degree in Marketing, Business Administration, Communications, or related field.
• 2–4 years of experience in marketing/project management.
• Proficiency in breakdown of tasks, project setup, workflow design, and tracking in project management software (Asana).
• Ability to implement scalable PM frameworks, streamline workflows, and measure efficiency.
• Experience coordinating timelines and production with print vendors and external partners.
• Ability to measure project success and report on timelines and team bandwidth.

Responsibilities

• Receive, review, and maintain a centralized repository of all briefs and translate them into structured projects in Asana.
• Hold kick-off meetings with stakeholders and establish clear timelines, coordinating with internal and external partners to distribute assets and execute promotions.
• Lead project kick-offs for new restaurant openings and assign deliverables in Asana (signage, print materials, pre/post-open advertising, digital assets).
• Track project timelines, monitor task completion, clean/maintain Asana, and enforce accountability to meet deadlines.
• Serve as the primary contact for project updates and schedule tactical/creative meetings to ensure alignment between Field and Lab Teams.
• Continuously evaluate workflows to eliminate bottlenecks, optimize resources, and generate status reports on timelines and deliverables.
• Support the marketing team by creating store comp cards, managing materials, and scheduling alignment sessions.

Skills

Project management

Stakeholder coordination

Timeline tracking

Vendor management

Process optimization

Education

Bachelor's degree in Marketing

Tools

Asana

Job description

WHO WE ARE

We are a restaurant group that thrives on creating authentic and inspiring experiences for the communities we serve. Through the contributions of countless incredible people, past and present, we're headed to the moon with a simple mission - to make people feel good. While no one on the team is quite like the other, it's our common values that keep us united.

• Be Authentic and Humble
• Act with Integrity
• Bring Good Energy
• Achieve as a Team
• Get Extraordinary Results
• Inspire with Hospitality

Job Type

Full-time

Description

WHO WE ARE

We are a restaurant group that thrives on creating authentic and inspiring experiences for the communities we serve. Through the contributions of countless incredible people, past and present, we're headed to the moon with a simple mission - to make people feel good. While no one on the team is quite like the other, it's our common values that keep us united.

• Be Authentic and Humble
• Act with Integrity
• Bring Good Energy
• Achieve as a Team
• Get Extraordinary Results
• Inspire with Hospitality

About The Marketing Project Specialist

The Marketing Project Specialist acts as the central project management backbone for the marketing team. Highly organized and detail-oriented, this individual ensures the seamless execution of marketing campaigns, promotions, and new restaurant openings (NROs) from inception to completion. Serving as the primary liaison between cross-functional stakeholders-including Field and Lab Teams, internal specialists, and external print/creative partners-the Marketing Project Specialist translates strategic briefs into structured, actionable project plans, keeping projects on schedule, within scope, and aligned with core business objectives.

TO BE SUCCESSFUL YOU MUST

• Receive, review, and maintain a centralized repository of all marketing briefs. Critically evaluate briefs to identify missing information or feasibility issues (e.g., fast-approaching deadlines or budget mismatches) before translating them into structured projects and tasks in Asana.
• Hold kick-off meetings with project stakeholders, establish clear timelines, and coordinate with internal and external partners (e.g., print partners for production schedules, designers, copywriters) to distribute assets and execute promotions.
• Lead project kick-offs for NROs and task out specific deliverables in Asana, including signage, print materials, pre/post-open advertising, and digital assets.
• Actively track project timelines, monitor task completion across cross-functional stakeholders, clean/maintain Asana, and enforce accountability to consistently meet deadlines.
• Serve as the primary point of contact for project updates, schedule necessary tactical/creative meetings, and provide proactive progress updates to ensure alignment between Field and Lab Teams.
• Continuously evaluate marketing project workflows to eliminate bottlenecks, optimize resource utilization, and generate status reports on timelines and deliverables.
• Support the marketing team by creating store comp cards, managing marketing materials, and scheduling key alignment sessions.

WHY YOU'LL LOVE UPWARD PROJECTS

• Medical with company contribution
• Vision and Dental Insurance
• Paid time off and earned paid sick time
• 401K with company match
• Flexible Spending and Dependent Care Accounts
• Teledoc Services for all team members
• Long Term Disability, Life Insurance, and AD&D
• Paid Parental Leave
• Meal Discounts and Perks
• Mental Wellness and Life Event Management programs
• Anniversary recognition and rewards

Requirements

• Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
• 2-4 years of experience
• Advanced proficiency in task breakdown, project setup, workflow design, and tracking within project management software (specifically Asana).
• Proven ability to implement scalable project management frameworks, streamline workflows, and measure process efficiency.
• Experience coordinating timelines and production logistics with print vendors and external creative partners.
• Ability to measure project success metrics, gather anecdotal and quantifiable stakeholder feedback, and report on team bandwidth and campaign delivery timelines.

Salary Description

$70,000 to $75,000