Marketing Project Coordinator

Niagenbioscience; Westwood (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Niagen Bioscience in the United States seeks a Marketing Project Coordinator to support creative and marketing teams, focusing on e-commerce and brand initiatives. You will help move projects from intake through final delivery, collaborating with cross-functional teams and external partners in a fast-paced environment.

Under the Marketing Operations Project Manager, you will monitor timelines, manage workflows in project management systems, identify risks, and ensure timely sign-off on assets.

Qualifications

• 3+ years of experience in project coordination or project management within creative, digital marketing, brand marketing, e-commerce, agency, production, or related environment.
• Bachelor’s degree in Marketing, Communications, Business Administration or related field preferred.
• Working knowledge of creative production workflows across design, copy, paid media, email, web, and digital campaign execution.
• Proficient experience with project management platforms such as Asana, Monday.com, ClickUp, Jira, or comparable systems, required.
• Experience supporting and/or coordinating work within a digital asset management system (DAM); Bynder experience strongly preferred.
• High attention to detail with strong organizational and critical-thinking skills.
• Ability to review briefs thoughtfully, ask clarifying questions, and identify missing information before execution begins.
• Ability to recognize potential blockers, timeline concerns, or competing priorities and elevate them appropriately.

Responsibilities

• Coordinate creative and digital marketing initiatives from brief through final delivery, including seasonal campaigns, email and e-commerce assets, paid and organic social, direct mail, events, and special marketing initiatives.
• Support the translation of high-level concepts and campaign goals into actionable project plans with defined scope, deliverables, timelines, milestones, dependencies, and ownership.
• Review incoming briefs for clarity, completeness, and feasibility, asking clarifying questions and identifying missing information before work begins.
• Monitor and identify potential risks, bandwidth constraints, competing priorities, and timeline conflicts early in the process, escalating issues and supporting practical solutions to keep work on track.
• Build and maintain detailed project timelines while coordinating day-to-day workflow across creative, marketing, production, and external partners.
• Traffic projects through project management systems and maintain accurate project documentation, status updates, timelines, and next-step visibility for stakeholders.
• Coordinate and support cross-functional collaboration and maintain project visibility when priorities, timelines, or deliverables shift.
• Coordinate the creative review and approval process, including preparing assets for presentation, coordinating stakeholder feedback, consolidating comments, tracking revisions, and ensuring timely sign-off.

Skills

Project coordination

Communication

Organizational skills

Cross-functional collaboration

Education

Bachelor’s degree in Marketing, Communications, Business Administration

Tools

Asana

Monday.com

ClickUp

Jira

Bynder

Job description

About Niagen Bioscience

Niagen Bioscience (NASDAQ: NAGE) is a global bioscience company on a mission to redefine healthy aging. Our scientist's partner with leading universities and research institutions worldwide to discover, develop, and create solutions that positively impact human health and health-span.
Our flagship ingredient, Niagen® nicotinamide riboside, is an NAD+ precursor backed by 45+ peer-reviewed, published clinical studies, 300+ global research collaborations, and over 500 human studies supporting NR, with over 75% of published studies using Niagen. Niagen is also on track to receive a USP monograph, further solidifying its gold standard position in the NAD+ category.
Our brands include Tru Niagen®, a consumer supplement that safely and effectively increases NAD+, a vital cellular resource that supports healthy aging and cellular health, and Niagen™ Plus, our pharmaceutical-grade IV and injection products offered at wellness clinics nationwide and via healthcare practitioners. We are seeking smart, sharp, collaborative people to help us build the next frontier bioscience company dedicated to enabling wellness and well-being for every demographic. There's a better way to age.

Our C.H.E. (pronounced chi)

We enjoy working with like-minded people who embody “C.H.E.” and share our passion for health, wellness, discovery, and innovation. In our collaborative environment, employees quickly adapt to different situations, bringing:

Character – A positive attitude, commitment to success, and strong ethics.

Horsepower – Good judgment, creative problem-solving, and a strong work ethic.

Experience – Functional knowledge and skills to perform efficiently.

If you're eager to work with incredible people and contribute to something meaningful, join our team and help shape the future of bioscience on a global scale!

About the Role:

The Marketing Project Coordinator will support our creative and marketing teams in driving projects from intake through final delivery. This role will partner closely with the Marketing team, with a focus on E-commerce and Creative & Brand. This role sits at the intersection of creative execution and operational rigor, helping ensure cross-functional initiatives remain organized, stakeholders stay aligned, and deadlines remain on track in a fast-paced environment.

Working under the direction of the Marketing Operations Project Manager, the Marketing Project Coordinator will coordinate day-to-day project execution within established workflows, maintain visibility across project timelines and deliverables, and identify and elevate potential risks, competing priorities, or resource constraints as needed.

Core Expectations:

• Coordinate creative and digital marketing initiatives from brief through final delivery, including seasonal campaigns, email and e-commerce assets, paid and organic social, direct mail, events, and special marketing initiatives.
• Support the translation of high-level concepts and campaign goals into actionable project plans with defined scope, deliverables, timelines, milestones, dependencies, and ownership.
• Review incoming briefs for clarity, completeness, and feasibility, asking clarifying questions and identifying missing information before work begins.
• Monitor and identify potential risks, bandwidth constraints, competing priorities, and timeline conflicts early in the process, escalating issues and supporting practical solutions to keep work on track.
• Build and maintain detailed project timelines while coordinating day-to-day workflow across creative, marketing, production, and external partners.
• Traffic projects through project management systems and maintain accurate project documentation, status updates, timelines, and next-step visibility for stakeholders.
• Coordinate and support cross-functional collaboration and maintain project visibility when priorities, timelines, or deliverables shift.
• Coordinate the creative review and approval process, including preparing assets for presentation, coordinating stakeholder feedback, consolidating comments, tracking revisions, and ensuring timely sign-off.

Qualifications and Success Factors:

• 3+ years of experience in project coordination or project management within creative, digital marketing, brand marketing, e-commerce, agency, production, or a related environment.
• Bachelor’s degree in Marketing, Communications, Business Administration or a related field preferred highly preferred.
• Working knowledge of creative production workflows across design, copy, paid media, email, web, and digital campaign execution.
• Proficient experience with project management platforms such as Asana, Monday.com, ClickUp, Jira, or comparable systems, required.
• Experience supporting and/or coordinating work within a digital asset management system (DAM); Bynder experience strongly preferred.
• High attention to detail with strong organizational and critical-thinking skills.
• Ability to review briefs thoughtfully, ask appropriate clarifying questions, and identify missing information before execution begins.
• Ability to recognize potential blockers, timeline concerns, or competing priorities and elevate them appropriately.

Competencies & Skills

• Excellent written and verbal communication skills.
• Strong organization and attention to detail.
• Ability to manage multiple projects, deliverables and deadlines simultaneously.
• Strong follow-through and accountability.
• Collaborative and comfortable working across multiple teams and functions.
• Solutions-oriented with the ability to remain organized and composed as priorities shift.
• Developing knowledge of creative, digital marketing and project management best practices.

We are an equal opportunity employer that operates with an emphasis that People Matter(s). We respect and will consider every and all kinds of people regardless of race, color, religion, sex, sexual orientation, gender identity, age, natural origin, protected veteran status, disability, or any other factors prohibited by law or humanity.