Marketing Programs & Projects Coordinator

Jobtailor; Madison (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor is seeking a Marketing Project Coordinator to manage day-to-day flow of marketing projects from intake through completion in a fast-paced team environment.

You will use a project management system to assign work, track progress, and monitor deadlines, while ensuring brand guidelines are followed and assets are produced on time. Strong communication and Adobe tools experience are essential.

Qualifications

• 2–4 years of experience on a professional marketing, communications, or creative team.
• Experience using a project management system to schedule and monitor tasks and workflows.
• Strong organizational skills with exceptional attention to detail.
• Proven ability to manage multiple deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Working knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator) or similar design tools
• Comfort working within established brand guidelines and processes

Responsibilities

• Oversee the day-to-day flow of marketing projects from intake through completion
• Use the State Bar’s project management system to assign work, track progress, and monitor deadlines
• Prioritize and balance projects across the team to ensure timelines and deliverables are met
• Proactively identify scheduling conflicts, resource constraints, and potential bottlenecks
• Serve as a central point of contact between marketing specialists, designers, and internal stakeholders across departments
• Assist Marketing Specialists with email production and scheduling
• Compile marketing statistics for reporting and analysis
• Provide basic design and production support during peak workloads or overflow periods
• Make simple edits, updates, and adaptations to existing assets (digital, email, social, and print)
• Prepare files for production in accordance with brand standards and technical specifications
• Assist with quality control to ensure accuracy, consistency, and brand compliance

Skills

Project Management

Organizational Skills

Communication Skills

Attention to Detail

Deadline Management

Tools

Adobe InDesign

Adobe Photoshop

Adobe Illustrator

Project Management System

Job description

Jobtailor is seeking a Marketing Project Coordinator to manage day-to-day flow of marketing projects from intake through completion in a fast-paced team environment.

You will use a project management system to assign work, track progress, and monitor deadlines, while ensuring brand guidelines are followed and assets are produced on time. Strong communication and Adobe tools experience are essential.