Marketing Operations Manager

California Jobs; San Rafael (CA); Hybrid; USD 100,000 - 125,000; Full time

Job summary

An innovative firm is seeking a Marketing Operations Manager to enhance the efficiency of its marketing team. This role involves leading promotional review processes, ensuring compliance with FDA regulations, and managing project budgets. The successful candidate will work closely with various cross-functional teams to facilitate the timely submission of marketing materials while driving continuous improvement initiatives. Join a dynamic environment where your contributions will significantly impact marketing operations and support a forward-thinking approach to healthcare communications.

Benefits

Medical & pharmacy coverage

Dental/vision insurance

401(k)

Health saving account (HSA)

Flexible spending account (FSA)

Life Insurance

Pet Insurance

Short term and Long term Disability

Employee Assistance Program (EAP)

Qualifications

• 1-3 years of related experience in a pharmaceutical/biologics/ad agency environment.
• Experience managing promotional review boards and FDA submissions.

Responsibilities

• Lead and facilitate weekly PRB team meetings and manage promotional material submissions.
• Oversee project budgets, manage vendors, and ensure compliance with FDA guidelines.

Skills

PRB management

Veeva Vault PromoMats expert

FDA Pre-Clearance submission experience

Continuous improvement management

Organizational skills

Project management

Budgeting

Education

Bachelor's Degree

Job description

Innova Solutions has a client that is immediately hiring for a Marketing Operations Manager

Position type: Full time Contract
Duration: 12 months
Location: San Rafael, CA (Hybrid, 2 days onsite)

As a(n) Marketing Operations Manager you will:
Summary:
The Marketing Operations Manager reports to the Associate Director, Marketing Operations.
The Marketing Operations Manager provides overall support for the Marketing Team's operational functions.
The Marketing Operations team partners with Marketing as well as with Compliance, Medical and other key cross-functional teams. Lead and facilitate the review process for promotional materials through our, Promotional Review Board (PRB).
PRB is the governing and approving board for all externally facing educational and promotional materials as well as internal training materials.
Responsibilities encompass leading the weekly PRB team meetings, transcribing comments during live PRB meetings, prioritizing, updating, and distributing meeting agendas, and working with Brand, Compliance, Medical and Agencies to ensure that all content and claims in promotional materials are accurate and comply with FDA guidelines.
Additionally, the person in this role will oversee the timely submission of all promotional materials to the FDA's Office of Prescription Drug Promotion (OPDP).
Manage the production of promotional materials in various formats including print, digital, kitting and sourcing. Forecast print inventory quantities, closely monitor inventory levels, and purchase marketing materials when needed.
Ship marketing materials to the Field Team, conventions, and patient events. Coordinate the translation of marketing materials into multiple languages through translation vendors.
Define project budgets while guiding cost-saving measures, manage PO's, monthly accruals and reconciliation, and ensure that expenses stay within budget. Train and on-board internal and external partners on systems and processes.
Manage the purchase and renewal of subscriptions to print and online journal articles. Partner with and manage vendors to ensure that project objectives, budgets and timelines are met. Support the sales enablement tool, manage inventory, and respond to requests. Create, pull, and disseminate reports for cross-functional teams. Initiate and manage a variety of special projects to improve processes and drive efficiencies.
This position requires interaction with the following teams: Promotional Review Board members (Commercial, Legal, Medical) U.S. and Global Brand Management U.S. Field Commercial Learning and Development In-house Creative Compliance and Regulatory Operations Finance Information Management Client RareConnections HUB External vendors: AOR's, medical education agencies, and consultants

SKILLS AND EXPERIENCE
Bachelor's degree 1-3 years of related experience in a pharmaceutical/biologics/ad agency environment PRB management Veeva Vault PromoMats expert FDA Pre-Clearance submission experience
Continuous improvement management Organizational skills Project management Budgeting
Flexible Workstyle

Education:
Bachelor's Degree

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.
Thank you!

Namrata Gautam
PHONE: (+1) 314-###-####
EMAIL: [e-mail]

PAY RANGE AND BENEFITS:
Pay Range*: $55- $63 per hour
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• Named One of America's Best Employers for New Grads by Forbes (2024
• Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024-2025)
• One of the Largest IT Staffing Firms in the US Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications

Website:

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [e-mail] or (770) ###-####. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.