Marketing Operations Lead: Budget & Process Optimization

interface; United States; On-site; USD 60,000 - 85,000; Full time

Job summary

Interface, a global flooring and sustainability leader, is seeking a Marketing Operations Specialist to act as the financial backbone of the Global Marketing team. You will own end-to-end PO processes, manage invoices and payments, track budgets, and coordinate with Finance, Accounts Payable, and external vendors.

This role also handles vendor documentation, contracts, planning support, and cross-functional project coordination.

Qualifications

• Bachelor's degree in Business, Marketing, Finance, Communications, Operations or related field preferred.
• 4+ years experience in marketing operations, finance administration, procurement or a related field
• Experience managing purchase orders, invoices, budgets and vendor payments
• Experience partnering with Finance, Accounts Payable and external vendors
• Strong Excel skills and comfort working with budgets, spending reports and financial data

Responsibilities

• Own the end-to-end purchase order process, including creation, entry, tracking, approvals and closeout
• Administer all marketing CCA and CEA requests, ensuring timely routing, approvals and documentation
• Manage invoice processing and payments in partnership with vendors and Accounts Payable
• Follow up on payment status, tracking down and resolving unpaid or delayed vendor payments
• Maintain accurate records of payment status, payment numbers and supporting documentation
• Manage monthly budget tracking and reconciliation, flagging discrepancies as needed
• Add product costs to the monthly product cost sheet and keep it current
• Maintain PO, invoice, budget and payment trackers to ensure visibility and accuracy across marketing
• Manage marketing budgets in conjunction with the project management and finance teams
• Serve as the point of contact for vendors on purchase orders, invoicing and payment questions
• Keep financial records, approvals and documentation organized, current and audit-ready
• Coordinate with legal on contracts, approvals and other legal matters
• Maintain vendor documentation, including certificates of insurance (COIs) and other compliance records
• Serve as an operational point of contact for external vendors and partners
• Track and maintain marketing scopes of work and vendor agreements
• Support annual planning by coordinating timelines, documentation and stakeholder inputs
• Coordinate team meetings, events and departmental logistics as needed
• Support production and photoshoot-related paperwork, including releases, credits and related documentation
• Maintain organized records and documentation across operational workflows
• Identify opportunities to improve processes, documentation and operational efficiency

Skills

Excel

Organizational skills

Attention to detail

Problem solving

Self-starter

Budget management

Communication skills

Cross-functional collaboration

Microsoft Word

PowerPoint

Project management software

Vendor management

Adaptability

Education

Bachelor's degree in Business, Marketing, Finance, Communications, Operations or related field

Tools

Hive

Quickbase

Microsoft Word

Excel

PowerPoint

Job description

Interface, a global flooring and sustainability leader, is seeking a Marketing Operations Specialist to act as the financial backbone of the Global Marketing team. You will own end-to-end PO processes, manage invoices and payments, track budgets, and coordinate with Finance, Accounts Payable, and external vendors.

This role also handles vendor documentation, contracts, planning support, and cross-functional project coordination.