Marketing & Front Desk Specialist – Seattle

Salas O'Brien, Inc.; Seattle (WA); On-site; USD 32,000 - 36,000; Full time

Job summary

Salas O’Brien in Seattle is seeking a Receptionist/Marketing Assistant to support the local team and promote a people-first culture. The role combines front-desk reception with marketing tasks to help cultivate the firm’s Northwest presence.

You will welcome visitors, manage phones, assist with event planning, and support the marketing team with data entry, materials creation, and digital asset management. This is an in-office, full-time position in Seattle.

Qualifications

• Minimum education – high school diploma required.
• Bachelor of Science/Art in marketing, advertising, business, engineering, or related field (a plus).
• Data Entry experience with Deltek Vision or similar accounting software (a plus).
• Proficient in all Adobe programs (InDesign & Photoshop), Microsoft Office Suite, and other graphic programs (a plus).
• Administrative experience in a professional environment.

Responsibilities

• Welcome visitors and answer phones for multiple offices.
• Accept packages and prepare materials for shipping (FedEx/UPS).
• Sort and distribute incoming mail and deliveries.
• Opening and closing of the office.
• Inventory and ordering supplies.
• Plan and coordinate office events, meetings, and travel.
• Filing and general administrative work.
• Scan drawings and set up files per managers’ requests.
• Maintain copier with paper and toner.
• Cleaning of communal spaces.

Skills

Customer service mindset

Teamwork

Initiative

Communication

Adaptability

Education

High school diploma

Bachelor’s degree in marketing/advertising/business/engineering/related field

Tools

Deltek Vision

InDesign

Photoshop

Illustrator

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Adobe Acrobat/Bluebeam

Job description

Salas O’Brien in Seattle is seeking a Receptionist/Marketing Assistant to support the local team and promote a people-first culture. The role combines front-desk reception with marketing tasks to help cultivate the firm’s Northwest presence.

You will welcome visitors, manage phones, assist with event planning, and support the marketing team with data entry, materials creation, and digital asset management. This is an in-office, full-time position in Seattle.