Marketing Executive Admin./ Project Coordinator

ZipRecruiter; San Jacinto (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a Marketing Executive Admin./Project Coordinator to provide high-level executive clerical and administrative support. Responsibilities include managing payroll records, drafting contracts, and facilitating communication within the marketing department. The ideal candidate should have at least 2 years of experience in an administrative role, proficiency in Microsoft Office, and strong communication skills.

Benefits

401(k) Plan

Medical, Dental, & Vision insurance for employees

Paid Time Off

Employee Assistance Program

Wellness Program, including health fairs and education

Qualifications

• At least 2 years of experience in an executive administrative role, preferably in marketing administration.
• Must be 21 years or older.
• Experience with mathematical calculations, budgeting, and spreadsheets necessary.

Responsibilities

• Assist with special projects, property events, and other assigned projects.
• Manage employee payroll records using proper forms and Kronos.
• Facilitate effective communication via email, memos, and presentations.

Skills

Organizational Skills

Communication Skills

Mathematical Calculations

Budgeting

Proficiency in Microsoft Office Suite

Education

High School Diploma or equivalent

Associate’s Degree in Business Administration

Tools

Kronos

Red Rock Purchasing

Job description

Summary

The Marketing Executive Admin./Project Coordinator will perform executive clerical and administrative duties at a high level, providing support and project coordination to the Chief Marketing Officer, Director of Marketing, and Director of Player Development.

Responsibilities

• Assist with special projects, property events, promotions calendars, and other assigned projects.
• Manage employee payroll records using proper forms and Kronos.
• Enter requisitions into the Red Rock Purchasing Program.
• Assist with monthly TCR updates and Marketing Action Items processes.
• Draft or revise Marketing Department contracts using pre-approved templates for legal review.
• Manage contracts and Action Items for Tribal Council approvals and signatures.
• Oversee STGC submissions and notifications.
• Facilitate effective communication via email, memos, and presentations within the Marketing department and with other departments, maintaining professionalism and positive communication.
• Support CMO in developing Excel reports and analyzing marketing data.
• Assist with PowerPoint presentations preparation.
• Prepare correspondence, reports, forms, charts, and graphs as needed.
• Coordinate outdoor advertising invoices and contracts, liaising with Accounts Payable.
• Maintain all reports and information relevant for auditing.
• Collaborate with Accounts Payable on invoicing related to media buys, unless contracted to a Marketing Agent of Record.
• Screen and manage telephone calls.
• Organize and maintain files, records, correspondence, and reports efficiently.
• Maintain confidentiality of proprietary information and protect company assets.
• Build and sustain positive working relationships, supporting team goals.
• Order, distribute, and monitor supplies.
• Handle memo distribution and photocopying for the department.
• Maintain a reliable and consistent work schedule in accordance with business needs.
• Perform additional projects, tasks, or duties as assigned.

Qualifications

• Must be 21 years or older.
• High School Diploma or equivalent required.
• Associate’s Degree in Business Administration or similar field preferred.
• At least 2 years of experience in an executive administrative role, preferably in marketing administration.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Red Rock Purchasing and Kronos required.
• Experience with mathematical calculations, budgeting, and spreadsheets necessary.
• Excellent organizational, verbal, and written communication skills required.
• Ability to demonstrate the required knowledge, skills, and abilities through education, experience, and training.
• Must prove eligibility to work in the United States.

Licenses and Certifications

• Ability to obtain and maintain a valid Soboba Tribal Gaming Commission license.
• Must pass drug and alcohol testing as required.

Benefits

Full-time team members are eligible for various health and wellness benefits, including:

• 401(k) Plan
• Employer-paid Basic Life Insurance with options for additional coverage
• Medical, Dental, & Vision insurance for employees
• Employee Assistance Program
• Wellness Program, including health fairs and education
• Paid Time Off

Recognition Programs

• Reward and Recognition Program (Quarterly and Annually)
• Team member incentives
• Discounted team member meals