Marketing Events Manager

Atorus; Pennsylvania; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Atorus is seeking a Marketing Events Manager to plan and execute internal and external conferences, trade shows, and meetings. You will coordinate registrations, vendors, sponsorships, and speaker logistics while collaborating with cross-functional teams.

The role reports to the VP, Commercial Operations and requires a Bachelor’s degree with 3–5 years of experience. Remote work is allowed near King of Prussia, PA, with occasional travel.

Qualifications

• Bachelor’s degree in marketing, advertising, or communications preferred.
• 3–5 years of experience in marketing coordination or similar role.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage conference registrations, attendee information, and lead capture/retrieval systems.
• Coordinate exhibitor booths, sponsorship packages, and partner-hosted events.
• Negotiate and maintain vendor relationships for conferences and venue services.
• Promote events through social media, email marketing, and traditional media.
• Develop and manage event plans and timelines for conferences, trade shows, and meetings.
• Oversee event setup, execution, and teardown; manage logistics and budgets.

Skills

Excellent communication

Presentation skills

Organizational skills

Multitasking

Written and verbal communication

Education

Bachelor’s degree in marketing/advertising/communications

Tools

Zoho CRM

CRM software

Email marketing tools

Job description

remote but must be near King of Prussia, PA

full-time

The Marketing Events Manager is responsible for managing all aspects of events. Supports and plans internal and external meetings, events, conferences, and trade shows by identifying requirements, establishing contacts, developing schedules and assignments. This role reports to the VP, Commercial Operations.

Job Responsibilities

External

• Manage conference registrations, attendee information, and lead capture/retrieval systems
• Coordinate exhibitor booths, sponsorship packages, and partner-hosted events (e.g., Phuse SDE, happy hours, dinners)
• Communicate with conference organizers and event contacts; review exhibitor manuals and conference requirements
• Negotiate and maintain vendor relationships for conferences, including A/V, catering, and venue services
• Liaise with vendors and service providers to ensure high-quality service delivery
• Assist in the promotion of events through various channels, including social media, email marketing, and traditional media

Internal

• Develop and manage event plans and timelines for internal and external conferences, trade shows, and meetings
• Oversee event setup, execution, and teardown, ensuring everything runs smoothly
• Manage booth shipping, delivery, and storage, including branded materials, signage, and name badges
• Confirm invoices, fees, deadlines, and event requirements
• Track deadlines for registrations, shipping, presentations, sponsorships, and other deliverables
• Manage logistics documents, including event timelines, checklists, and conference manuals
• Plan and coordinate internally hosted events (e.g., Atorus Day, executive meetings, sales meetings)
• Maintain the speakers and abstract tracker
• Research and coordinate hotel accommodations for attending employees
• Manage meeting room requirements, setups, and reservations
• Act as the main point of contact for employees attending conferences
• Schedule planning meetings (logistics and pitch meetings) and post-event meetings to gather feedback and identify improvements
• Maintain a global events calendar and keep leadership and stakeholders updated
• Manage the conference/events budget and track event-related expenses, submitting to finance as needed
• Manage trade show property inventory and recommend changes
• Conduct post-event evaluations and follow-up to gather feedback and identify areas for improvement
• Manage and create webinar timelines and instructions

Qualifications and Education Requirements?

Bachelor’s degree (or equivalent) in marketing, advertising, or communications preferred 3-5 years of experience in marketing coordination or similar role Proficiency in Microsoft Office Suite Collaborative mindset with the ability to work effectively with diverse teams. Experience using data analytics software for research Excellent communication and presentation skills High level of accuracy and attention to detail. Strong organizational and multitasking skills, excellent written and verbal communication, proficiency in Microsoft Office Suite and marketing software (e.g., CRM, email marketing tools)..

Tools & Systems

• Microsoft Office Suite
• Zoho CRM (familiarity preferred, not mandatory)
• Access to Claude (Anthropic's AI assistant), provided to support this role's work

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Ability to lift 40lbs
• Must be able to travel 10%