Marketing Event Coordinator

Oath; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with employer matching

Job summary

Oath is seeking a Marketing Event Coordinator to identify, secure, and coordinate venues for nationwide workshops and educational events.

You will work with venue partners to manage logistics, contracts, and communications. This is a fully remote role requiring excellent organization and the ability to manage multiple projects independently.

Join a fast-paced team focused on delivering exceptional event experiences and meaningful educational outcomes for families nationwide.

Qualifications

• Identify, secure, and coordinate venues for workshops and educational events.
• Build and maintain relationships with venue contacts and partners.
• Coordinate venue logistics: scheduling, setup, A/V, catering, accommodations.
• Negotiate venue agreements and manage contracts and documentation.

Responsibilities

• Research, identify, and secure venues that align with workshop goals and budget.
• Build and maintain relationships with venue partners across markets.
• Coordinate venue logistics including scheduling, room setup, A/V, catering, and attendee needs.
• Negotiate contracts and assist with contract management.
• Serve as primary contact between Oath and venue partners before, during, and after events.
• Maintain detailed records of venues, contracts, schedules, and communications.
• Collaborate with internal teams to ensure event readiness.
• Monitor timelines and resolve logistical challenges.
• Track venue expenses and support budget management.
• Identify opportunities to improve venue selection and execution.

Skills

Venue research

Vendor relationships

Contract negotiation

Remote work

Time management

Communication

Multitasking

Problem solving

Tools

Google Workspace

Microsoft Office

CRM systems

Project management tools

Job description

We are looking for a Marketing Event Coordinator who is passionate about creating exceptional event experiences and building strong professional relationships. In this role, you will be responsible for identifying, securing, and coordinating venues for workshops and educational events hosted by Oath across the country.

As a key member of our Marketing Team, you'll work directly with venue partners to manage logistics, scheduling, contracts, and communications. You'll play an essential role in ensuring our workshops are set up for success by creating seamless experiences for both attendees and presenters.

This is a fully remote position that requires excellent organizational skills, strong attention to detail, and the ability to manage multiple projects independently. If you're someone who thrives in a fast-paced environment, enjoys relationship building, and takes ownership of your work, we'd love to meet you.

What You'll Do

• Research, identify, and secure venues that align with workshop goals, audience needs, and budget requirements
• Build and maintain strong relationships with venue contacts and event partners across multiple markets
• Coordinate venue logistics, including scheduling, room setup requirements, audiovisual needs, catering arrangements, and attendee accommodations
• Negotiate venue agreements and assist with contract management and documentation
• Serve as the primary point of contact between Oath and venue partners before, during, and after events
• Maintain detailed records of venue information, contracts, event schedules, and communication history
• Collaborate with internal marketing, operations, and presenter teams to ensure event readiness
• Monitor event timelines and proactively resolve logistical challenges before they impact workshop delivery
• Track venue expenses and support budget management efforts
• Continuously identify opportunities to improve venue selection processes and event execution

What We're Looking For

• Strong organizational and time management skills with the ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills
• Ability to work independently and stay productive in a fully remote environment
• Strong attention to detail and follow-through
• Comfortable building relationships and communicating professionally with external partners
• Proficiency with Google Workspace, Microsoft Office, CRM systems, and project management tools
• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
• Problem-solving mindset with a proactive approach to overcoming challenges
• Previous experience in event coordination, hospitality, marketing, customer service, administrative support, or related fields is a plus, but not required
• Experience negotiating contracts or coordinating venues is a plus

What We Offer

• Health, dental, and vision insurance with company contributions
• 401(k) with employer matching
• The chance to play a key role in delivering meaningful educational experiences across the country
• The opportunity to be part of a mission-driven company helping families nationwide plan for their future

About The Team

Our team is made up of attorneys, financial advisors, and client service professionals all over the country who believe that we all get one short life, and that we should make the most of it. We help our clients prioritize what matters through estate and financial planning, all under one roof.

We care about doing work that matters. We also care about how we do it. That means supporting each other, staying curious, and showing up for our clients with the kind of presence they deserve. If you're someone who values collaboration over competition, effectiveness over busyness, and impact over appearances, you'll fit right in.

We believe in great freedom, great responsibility, and in doing the hard work first. We’re committed to empowering our team to help thousands of people nationwide protect what matters most for generations to come.

Who Should Apply

This role is for someone who thrives on organization, enjoys managing details, and takes pride in making events run smoothly behind the scenes.

You are a self-starter who doesn't wait to be told what to do. You enjoy building relationships, solving problems, and coordinating moving pieces to achieve a successful outcome. You understand that exceptional event experiences are created through preparation, communication, and attention to detail.

If you're looking for an opportunity to grow your career, work independently, and contribute to a team that is helping families across the country protect what matters most, we'd love to hear from you.