Meeting Event Manager

OTHR Management Company (OMC); United States; In loco; USD 70.000 - 95.000; Tempo pieno

Descrizione del lavoro

OTHR Agency in the United States is seeking a Meeting Manager to lead planning and execution of client meetings and events from kickoff to completion. You will be the primary day-to-day contact, managing timelines, budgets, vendors, logistics, and onsite delivery, coordinating with internal teams and clients to ensure programs run smoothly.

This role rewards ownership, organization, clear communication, and proactive problem-solving in a fast-paced environment, with an emphasis on delivering

Competenze

• Has 3–5 years of experience managing meetings, events, or complex client programs.

Mansioni

• Own the planning and execution of client meetings and programs from kickoff through completion.
• Translate contracted scopes of work into clear project plans, milestones, and deliverables.
• Build and manage comprehensive program timelines.
• Coordinate with clients, vendors, and internal teams to ensure deadlines are met.
• Lead onsite execution, troubleshoot challenges, and make real-time decisions when needed.

Conoscenze

Meeting planning

Client relationship management

Budget tracking

Vendor coordination

Timeline management

Onsite event execution

Strumenti

Cvent

Hubilo

Asana

Basecamp

Salesforce

Microsoft Office

Descrizione del lavoro

At OTHR Agency, we're a global creative production agency that designs environments and experiences that move people — emotionally, intellectually, and culturally.

Our work lives at the intersection of architecture, storytelling, and experience design. Creativity is our edge, but execution is our discipline. We believe that exceptional experiences don't just happen — they're thoughtfully planned, expertly executed, and brought to life by people who genuinely care about the details.

We're continuing to grow our team and are looking for a Meeting Manager who thrives in a fast-paced environment, loves building relationships, and knows how to bring complex programs to life.

Our five core values guide everything we do: Own the Outcome | Be Curious | Build Like a Partner | Purposeful Excellence | Make Moments Matter

About the Role

We're looking for an organized, proactive, and detail-oriented Meeting Manager to lead the planning and execution of client meetings and events from start to finish.

In this role, you'll serve as the primary day-to-day point of contact for your clients, managing everything from timelines and budgets to vendors, logistics, and onsite execution.

You'll work closely with internal teams, external partners, and clients to ensure every program is delivered seamlessly, on time, and within budget.

This is a great opportunity for someone who enjoys taking ownership, thrives on organization, and finds satisfaction in seeing all the moving pieces come together to create something memorable.

What You'll Be Doing

Project Planning & Management

• Own the planning and execution of client meetings and programs from kickoff through completion.
• Translate contracted scopes of work into clear project plans, milestones, and deliverables.
• Establish project workflows, communication plans, and internal responsibilities.
• Identify potential challenges early and proactively develop solutions.
• Build and manage comprehensive program timelines.
• Coordinate with clients, vendors, and internal teams to ensure deadlines are met.
• Assign clear responsibilities and maintain accountability across project stakeholders.
• Communicate updates, changes, and shifting priorities to keep everyone aligned.

Budget & Financial Management

• Develop and manage program budgets, ensuring alignment with contracted scopes.
• Track vendor costs, additional expenses, and overall program profitability.
• Identify financial risks and recommend solutions to keep programs on track.
• Manage scope changes, approvals, reconciliations, and financial closeout.

Event Production & Onsite Execution

• Coordinate venues, vendors, speakers, transportation, food and beverage, audiovisual needs, and other event logistics.
• Develop detailed production plans and run-of-show documents.
• Lead onsite execution, troubleshoot challenges, and make real-time decisions when needed.
• Conduct post-event debriefs to identify successes, opportunities, and improvements for future programs.

Client Relationship Management

• Serve as a trusted day-to-day partner for clients throughout the planning process.
• Understand client goals, priorities, and expectations to deliver successful programs.
• Build strong relationships through clear communication, responsiveness, and follow-through.
• Anticipate client needs, proactively address challenges, and provide thoughtful recommendations.
• Has 3–5 years of experience managing meetings, events, or complex client programs.
• Has experience independently owning projects or programs from planning through execution.
• Is highly organized and comfortable managing multiple projects, timelines, and competing priorities.
• Has strong communication skills and enjoys building relationships with clients, vendors, and internal teams.
• Understands event budgets, vendor management, logistics, and production.
• Is proactive, resourceful, and comfortable making decisions in a fast-paced environment.
• Remains calm under pressure and can confidently navigate unexpected challenges.
• Takes ownership of their work, follows through on commitments, and pays attention to the details.
• Has experience developing processes and improving workflows.
• Is comfortable using event management, registration, CRM, and project management platforms such as Cvent, Hubilo, Asana, Basecamp, Salesforce, Microsoft Office, or similar tools.

OTHR Agency is part of OTHR Management Co. (OMC), a family of brands built around creativity, hospitality, meaningful experiences, and investing in people. We believe our people are what make our work exceptional, and we're committed to creating an environment where our team feels supported, challenged, and excited about what we're building together.

OTHR Agency and OTHR Management Co. are Equal Opportunity Employers. We're committed to creating an inclusive environment where people of all backgrounds feel welcomed, valued, and supported.