Marketing Event Coordinator

Federal Home Loan Bank of Cincinnati; Cincinnati (OH); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Federal Home Loan Bank of Cincinnati seeks an events and marketing coordinator to plan conferences, manage budgets, and coordinate with members and vendors.

You will handle registrations, agendas, analytics, and communications, ensuring brand integrity across materials and online content while supporting webinars and marketing initiatives.

Qualifications

• Bachelor's degree in marketing or business field.
• 1–3 years in banking or marketing; event planning preferred.
• Strong multitasking, time management, and communication skills.
• Excellent interpersonal skills with stakeholders at all levels.
• Proficient in MS Office; knowledge of Adobe products helpful.
• Independent worker with attention to detail.

Responsibilities

• Plan and coordinate Bank conferences and internal/external meetings.
• Assist budget planning, tracking expenditures, and vendor coordination.
• Prepare meeting materials, agendas, and post-event analysis.
• Coordinate website registration, emails, and attendee analytics.
• Manage member data updates via MS Dynamics and support brand.
• Support webinar logistics and marketing materials coordination.

Skills

Multitasking

Time management

Communication

Proofreading

Interpersonal skills

Attention to detail

Education

Bachelor's degree in marketing or business

Tools

Microsoft Office

MS Dynamics

Adobe products

Job description

General Summary

Assists with planning all Bankconferences and internal and external meetings, department budget, Boardpolicies, System documents, vendor audit requests and email correspondence forevents and Advance specials.

Principal Duties and Responsibilities

• Assists various aspects of external member meetings including but not limited to researching and securing venue sites, contract negotiations, tax exemption management, budget and agenda planning, material preparation, website registration creation, registration tracking, member analytics preparation, email distribution, speaker logistics, biography coordination, payment remittance, CPE credit management, evaluation sheet preparation and analysis, and Board summary report preparation.
• Assists all logistical aspects of Member Facilitation meetings that are targeted to smaller groups of the bank's larger, more complex members.
• Creates and develops user apps for various conferences including the Financial Management Conference and the MPP User Group Conference.
• Creates Housing event websites and prepares tracking information and email reminders for each event.
• Responsible for performing routine activities associated with the new member request triage function to be managed through MS Dynamics. Primary duties include assigning tasks associated with member requests to relevant FHLB departments and follow-up communications with members. Also responsible for making updates to member institution or contact data within the MS Dynamics system that is managed by the Marketing Department.
• Assists with the department budget, allocates distributions, tracks all expenditures, works directly with Accounting to discuss variances and ensure funds are being distributed correctly on a monthly basis. Prepares final, approved budget for department. Performs quality check on invoice processing.
• Coordinates all Bank recorded and live webinars. Communicates with Public Affairs to ensure the webinars are posted to the Bank's public website.
• Prepares Advance Special emails and coordinates timing with Capital Markets and Credit Services departments.
• Prepares Marketing materials and provides guidance for brand requirements for internal and external documents and promotional items. Maintains integrity of corporate brand.
• Develops FHLB System and FHLB Cincinnati advertisements for Fifth District and national Trade Associations.
• Collaborates with FHLB System Sales and Marketing Directors and the FHLB Council to coordinate budget and sponsorship activities.
• Assists vendor audit requests from members by responding to inquiries, sending Information Security Statement and insurance liability forms and tracking requests. Works with Information Security annually to review FHLB Security Policy.
• Performs other office duties and completes special projects as assigned.

Minimum Knowledge, Skills and Abilities Required

• Knowledge at a level normally acquired through the completion of a bachelor's degree in marketing or business-related field.
• One to three years related experience in banking or marketing professional environment. Experience planning large corporate events is highly preferred.
• Excellent multitasking and time management skills, written and verbal communication, meticulous proofreading and editing skills.
• Strong interpersonal skills to be able to interact with members, vendors, Board of Directors and all levels of Bank staff in a professional manner.
• Intermediate knowledge of Microsoft Office software, including PowerPoint, Word, Excel, Publisher and Adobe products to produce correspondence, proposals, and marketing and financial reports.
• Ability to work independently, prioritize workload, and maintain excellent attention to detail on all projects.
• Demonstrates interest in working with a variety of backgrounds and perspectives that align with the Bank's core value. Promotes an environment of empathy and respect to ensure the inclusion of all team members.

Working Conditions

Hybrid work environment ( 3days in office, 2 days working at home) Flexibility to work outside ofnormal business hours including early mornings, evenings and weekends. Limitedtravel within the region to attend Bank hosted events may be required.