Senior Associate, Sponsorship & Conferences

Perennial Resources International; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Perennial Resources International seeks an experienced events professional to support end-to-end conference execution, from pre-event planning to onsite management. You will monitor registration platforms, serve as a primary attendee contact, and assist with sponsor logistics and materials.

You’ll maintain accurate attendee data, pull reports, and manage CLE requirements while collaborating with MFA leadership on membership initiatives and conference communications.

Qualifications

• Bachelor’s degree preferred in hospitality, marketing, communications, business, or a related field.
• 4+ years of experience in events, programming, marketing, investor relations, or communications; financial services experience preferred.
• Experience supporting event programming and working with event registration systems and CRM platforms.

Responsibilities

• Support end-to-end execution of conferences, including pre-event planning and onsite management.
• Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries
• Assist with logistics for sponsor benefits at conferences—including print and digital collateral, marketing materials, and activations—and support the conference team in executing onsite and digital sponsorship deliverables
• Maintain accurate conference and attendee data across systems
• Pull and analyze reports (registration, committee/forum participation, attendee lists)
• Manage CLE requirements related to conference programming: collateral collection, submissions and deployment
• Collaborate with Association leadership on membership initiatives and outreach tied to conferences
• Partner with programming and content teams to develop and deploy event communications and invitations (Higher Logic)
• Support programming team with member research call scheduling and set up
• Manage speaker onboarding by collecting, organizing, and maintaining key speaker assets (bios, headshots, titles)
• Ensuring all materials are accurately tracked and readily accessible to support marketing, communications, and cross-functional team needs
• Coordinate with design and digital vendors to produce promotional materials and collateral
• Support sourcing and management of event vendors, including coordination of timelines and deliverables
• Assist in managing event logistics, production schedules, and execution
• Support accounts receivable (AR) related to conference registration and overall budget tracking
• Perform other duties as assigned

Skills

Organizational skills

Time management

Multitasking

Interpersonal skills

Client service

Communication skills

Microsoft Office

CRM systems

Education

Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Copilot

Job description

• Support end-to-end execution of conferences, including pre-event planning and onsite management
• Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries
• Assist with logistics for sponsor benefits at conferences—including print and digital collateral, marketing materials, and activations—and support the conference team in executing onsite and digital sponsorship deliverables

Data Management & Reporting

• Maintain accurate conference and attendee data across systems
• Pull and analyze reports (registration, committee/forum participation, attendee lists)
• Manage CLE requirements related to conference programming: collateral collection, submissions and deployment

Member Engagement & Communications

• Collaborate with Association leadership on membership initiatives and outreach tied to conferences
• Partner with programming and content teams to develop and deploy event communications and invitations (Higher Logic)
• Support programming team with member research call scheduling and set up
• Manage speaker onboarding by collecting, organizing, and maintaining key speaker assets (bios, headshots, titles), ensuring all materials are accurately tracked and readily accessible to support marketing, communications, and cross-functional team needs

Marketing & Promotion

• Coordinate with design and digital vendors to produce promotional materials and collateral
• Support sourcing and management of event vendors, including coordination of timelines and deliverables
• Assist in managing event logistics, production schedules, and execution

Budgeting & Financial Oversight

• Support accounts receivable (AR) related to conference registration and overall budget tracking

Additional Support

• Perform other duties as assigned

Qualifications and Requirements:

• Bachelor’s degree preferred in hospitality, marketing, communications, business, or a related field
• 4 years or more of experience in events, programming, marketing, investor relations, or communications; financial services experience preferred
• Experience supporting event programming and working with event registration systems and CRM platforms
• Strong understanding of the financial services ecosystem (investors, fund managers, consultants) is a plus
• Excellent organizational, time management, and multitasking skills with strong attention to detail
• Strong interpersonal, client service, and communication skills (written and verbal)
• Proactive, solutions-oriented mindset and high level of professionalism and accountability
• Collaborative team player that values being a good teammate, communicator, and partner to MFA members.
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Copilot) and familiarity with modern communication channels (e.g., social media, digital platforms)
• Occasional domestic business travel is required.