Marketing & Donor Relations Coordinator

Messmer High School; Milwaukee (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

403b / 401k matching

FSA/HSA

Paid time off

Job summary

Messmer High School is seeking a Marketing & Donor Relations Coordinator to support communications, donor relations, and fundraising efforts. The role combines marketing tasks with gift processing and advancement operations to ensure accurate data, timely stewardship, and engaging content.

Responsibilities include social media management, photography and video, email content, website updates, and donor receipts.

Qualifications

• Experience with Salesforce (or similar CRM), Meta Business Suite, basic video editing, and graphic design tools.
• Strong attention to detail in financial data, donor records, and compliance documentation.
• Excellent copywriting and communication skills for donor and public channels.

Responsibilities

• Support marketing and communications with social media content, engagement, and campaigns.
• Capture photography and produce basic video edits for events and promotions.
• Assist with monthly newsletter content and emailing lists from Salesforce.
• Manage website updates and routine graphic materials per branding standards.
• Process gifts, maintain Salesforce records, and prepare donor receipts and reports.
• Support major fundraising events logistics and promotions.

Skills

Salesforce

Meta Business Suite

Video editing

Graphic design

Canva

Adobe Creative Suite

Copywriting

Attention to detail

Communication

Tools

Salesforce CRM

Canva

Adobe Creative Cloud

Video editing software

Job description

Position: Marketing & Donor Relations Coordinator

Organization: Messmer High School

Position Summary

The Marketing & Donor Relations Coordinator plays a key operational and creative role in supporting Messmer High School’s communications, donor relations, and fundraising efforts. Splitting responsibilities between marketing support and gift administration, this role ensures accurate donor database management, timely gift stewardship, engaging social media presence, and multi-channel content support.

Key Responsibilities

1. Marketing & Communications Support

Under the direction of the Director of Marketing & Communication, support the development and execution of Messmer’s marketing and communications efforts, including:

• Social Media Management & Creation: Develop, write, and publish regular social media content; manage ongoing audience engagement across platforms.
• Photography & Multimedia: Capture photography and produce basic video edits for school events, student achievements, and promotional materials.
• Email & Digital Content: Assist in planning, writing, and creating content for the monthly e-newsletter (Messmer Connect), managing clean email distribution lists exported from Salesforce.
• Website & Graphic Design: Execute basic website updates and create routine graphic materials for digital and print use, following established brand standards and direction.

1. Gift Processing & Advancement Operations

Under the direction of the Director of Advancement, support the accurate and timely processing, documentation, reconciliation, and reporting of gifts and advancement operations.:

• Donation & Gift Management: Process daily checks, online donations, platform gifts (GiveSmart, Cardpointe, matching gifts), ACH, and stock transfers in coordination with the Business Office.
• Database & Salesforce Administration: Perform daily gift entry, verification, and record maintenance in Salesforce; upload graduate data to track alumni outreach.
• Donor Stewardship & Receipts: Organize and distribute formal tax receipt letters for donor acknowledgment.
• Compliance & Financial Reconciliation: Generate monthly donation reports, reconcile gift records and restrictions with the Business Office, and upload required documentation for annual audits.
• Reporting & Committee Support: Prepare quarterly advancement metrics for Advancement Committee meetings and distribute reconciled gift, pledge, and Gift-in-Kind.

1. Event Execution & Special Projects

• Event Support: Provide cross-functional logistical and promotional support for seasonal school and advancement events, including major fundraisers (e.g., Annual Gala, Golf Outing).

Qualifications & Key Competencies

The ideal candidate will bring strong organizational, communication, and technical skills. Because this role combines a unique range of marketing, communications, and advancement responsibilities, we are willing to train the right individual on specific systems and technical skills.

• Technical Skills: Experience with Salesforce (or similar CRM), Meta Business Suite, basic video editing, graphic design tools (e.g., Canva and/or Adobe Creative Suite).
• Detail-Oriented & Organized: High precision in financial data entry, database reconciliation, and compliance documentation.
• Communication Skills: Strong copywriting, proofreading, and verbal communication abilities across donor and public-facing channels.

Work Environment & Physical Demands

• Standard office environment. Sitting and standing for an 8-hour workday (in person).
• Ability to work occasional evenings and weekends for major fundraising events.

Messmer High School strives to attract and retain a highly skilled faculty and staff that can respond to the needs of our students and community. As a benefit‑eligible Messmer employee, you will have access to a wide array of benefits, including:

• Life, health, dental, and vision insurance
• 403b matching program
• Flexible spending or health savings account
• Generous vacation and PTO time