Senior Marketing Coordinator

Hensel Phelps; Nashville (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Company-paid medical insurance

401(K) retirement plan

Paid time off

Annual bonus

Job summary

Hensel Phelps is seeking a Senior Marketing Coordinator to support the Project Development team in the Mid South office. The role focuses on managing marketing deliverables, proposals, client qualifications, and presentation materials while upholding the company culture.

You will design marketing collateral, coordinate jobsite events, visit sites, and help with community outreach and volunteer efforts, collaborating with senior staff to ensure timely, high‑quality submissions and engaging client

Qualifications

• Bachelor’s degree in marketing, public relations, communications or related field.
• 3-5 years of marketing experience in the construction, architecture, and engineering industry.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Proficiency in Adobe Creative Suite (InDesign, Photoshop).
• Experience with CRM software and data management.
• Advanced writing, editing, and proofreading skills.
• Strong ability to multi-task and pay close attention to details.
• Self-motivated with the ability to work independently and as part of a team.
• Ability to develop and foster professional relationships.
• Understanding of construction industry.

Responsibilities

• Lead the pursuit process from initial strategy through proposal development and interview preparation, collaborating with senior staff to write, edit, verify, design, and format content for proposals and marketing materials.
• Ensure all proposals and marketing deliverables clearly communicate the overall theme, reflect technical scope and team qualifications, meet RFP requirements, and are timely and visually engaging.
• Manage and maintain project and employee data, including photography, updating databases, and visiting jobsites to collect information.
• Run reports and manage information within internal systems to support project and marketing efforts.
• Collaborate with office leadership and project teams on presentations, tradeshows, and events.
• Keep the Project Development team informed on milestones and PR activities, facilitating approvals.
• Organize and monitor presentation and interview rehearsals with facilitators and coaches.
• Coordinate and write industry award submittals.
• Share best practices and lessons learned to improve efforts.
• Engage with local industry groups and nonprofit organizations.

Skills

Proposal writing

Marketing coordination

Client relations

MS Office

Adobe InDesign

Adobe Photoshop

CRM software

Data management

Education

Bachelor’s degree in marketing

Tools

Adobe InDesign

Adobe Photoshop

CRM software

MS Office

Job description

About Hensel Phelps

At Hensel Phelps, we don’t just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting-edge technology with hands-on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey. Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

Job Description

The Senior Marketing Coordinator is a key member of the Project Development team, responsible for managing marketing deliverables and presentations for the Hensel Phelps Mid South office. This role requires strong judgment, discretion, and creativity to develop compelling proposal content, client qualifications, and presentation materials. The Senior Marketing Coordinator will also design and produce marketing collateral, assist in the coordination of jobsite events—including groundbreakings, topping outs, and ribbon cuttings—visit jobsites, and support community outreach and volunteer efforts. The ideal candidate will champion Hensel Phelps’ company culture while staying connected to market sectors and internal teams to proactively identify opportunities and share insights. They will be accountable for individual goals within a collaborative environment, demonstrating initiative and sound problem-solving judgment. The role demands the ability to multitask under pressure, meet tight deadlines, and maintain a high level of confidentiality. A commitment to fostering trust, showing respect, and supporting the fast‑paced nature of marketing efforts—including proposals, interviews, and events—is essential, along with a willingness to work flexible hours when needed to support the broader team’s success.

Key Responsibilities

• Lead the pursuit process from initial strategy through proposal development and interview preparation, collaborating with senior staff to write, edit, verify, design, and format technical and non-technical content for proposals and marketing materials.

• Ensure all proposals and marketing deliverables clearly communicate the overall theme, accurately reflect technical scope and team qualifications, meet RFP requirements, and are timely, high-quality, and visually compelling through thorough quality control reviews.

• Manage and maintain project and employee data, including photography, by regularly updating company-wide databases, which may include visiting jobsites to collect and upload accurate, up-to-date information.

• Run reports and effectively manage information within internal systems to support project and marketing efforts.

• Collaborate with office leadership and project teams on internal initiatives such as presentations, tradeshows, and special events.

• Keep the Project Development team informed on key project milestones and public relations activities, providing background and facilitating approval processes.

• Organize and monitor presentation and interview rehearsals, supporting facilitators and coaches to ensure successful outcomes.

• Coordinate and write industry award submittals.

• Share best practices and lessons learned with peers to continuously improve pursuit and marketing efforts.

• Engage with local industry groups and nonprofit organizations as an active member, contributing to community and professional development.

Qualifications

• Bachelor’s degree in marketing, public relations, communications or related field

• 3-5 years of prior marketing experience in the construction, architecture, and engineering industry

• Must be proficient in Microsoft Office suite software (Word, Excel, PowerPoint, etc.)

• Must be proficient in Adobe Creative Suite (InDesign, PhotoShop)

• Experience with CRM software and data management

• Advanced writing, editing, and proofreading skills

• Strong ability to multi-task and pay close attention to details

• Self-motivated with the ability to work independently and as part of a team

• Ability to develop and foster professional relationships

• Understanding of construction industry

Physical Requirements

Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.

• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.

• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.

• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.

• Constantly reads written communications and views email submissions.

• The person in this position regularly sits in a stationary position in front of a computer screen.

• Visual acuity and ability to operate a vehicle as certified and appropriate.

• Rarely exposed to high and low temperatures

• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

• Benefits Hensel Phelps provides generous benefits for our salaried employees.

• Company-paid medical insurance

• Life insurance

• Accidental death & dismemberment

• Long-term disability

• 401(K) retirement plan

• Health savings account (HSA) (except in Hawaii)

• Employee assistance program (EAP)

• Employee-paid enrollment in vision and dental insurance

• Hensel Phelps also believes in the importance of taking time to recharge.

• Paid time off beginning upon hire

• Annual bonus plan, subject to company and employee performance

• Company cell phone or cell phone allowance

• Vehicle or vehicle allowance

• Cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment)

• Equal Opportunity and affirmative action Employer Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Education

Bachelor’s degree in marketing or related field of study.

4 years of architecture, engineering, and construction marketing experience and/or a combination of education and experience.

Benefits

Equal Opportunity Employer Statement

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)