Marketing Coordinator (Mid-Level)

SMPS Seattle; Seattle (WA); Hybrid; USD 39,950 - 68,880; Full time

Benefits offered by this job

Employee stock ownership

Medical, vision, dental benefits

Paid time off

Job summary

Shannon & Wilson, Seattle-based employee-owned consulting firm, seeks a Marketing Coordinator (Mid-Level) to drive proposal writing, content development, and marketing collateral. The role includes coordinating complex proposals with the technical staff and helping with win strategy sessions.

Hybrid work two days a week, with ongoing responsibilities in preparing SF-330s, resumes, and project descriptions, while maintaining CRM data and marketing materials, under QA guidelines.

Qualifications

• Bachelor's degree in marketing, journalism, communications, or related field.
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Responsibilities

• Prepare high quality Prime and subconsultant Proposals and SF 330s.
• Organize and coordinate elements of complex proposals with limited supervision.
• Work with technical staff on go/no-go forms.
• Attend pre-proposal meetings and document debrief sessions.
• Assist with in-house win strategy sessions and shortlist interview preparation.
• Create and maintain marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials.
• Research and communicate potential business leads and pursuits and prepare weekly reports.
• Perform input, maintenance, and templates for Cosential database.
• Maintain client relationship management (CRM) information.
• Create advertisements, graphics, and sales-related metrics, documents, and records.
• Coordinate special events (e.g., conferences/exhibits).
• Plan, conduct, and coordinate awards submissions and presentations, press releases, and articles in trade publications, local media, and company website and social media.
• Review the work of lower-level Marketing Coordinators.
• Interact with and facilitate communications with clients, vendors, and staff at all levels.
• Follow Shannon & Wilson’s Quality Assurance policy.
• Follow and promote Shannon & Wilson’s Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by supervisor.

Education

Bachelor's degree in marketing, journalism, communications, or related field

Tools

MS Word

Excel

PowerPoint

Outlook

Adobe InDesign

Acrobat

Photoshop

CRM

Job description

Looking for a new career opportunity? The SMPS Seattle Job Bank connects professional services marketers with A/E/C industry employment opportunities.

Fees to Post a Job

Current SMPS Seattle Chapter Member (and their firm): $50 per posting for 90 days. Requires member name, member number and SMPS Seattle website login information.

Non-SMPS Seattle Chapter Member: $100 per posting for 90 days.

When submitting a job post, please include a wage scale or salary range for the position, in compliance with the State of Washington Equal Pay and Opportunities Act (RCW 49.58).

Please note, upon submission of a job posting, it may take up to 72 hours for it to be verified and posted. It will then be online for a maximum of 90 days. If you would like the job posting removed prior to 90 days, please email Katie Berry, CPSM, Secretary.

Marketing Coordinator (Mid-Level)

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions. We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

This Marketing Coordinator is responsible for proposal writing and content development (editing, final submission, etc.). This role is open to hybrid work two days a week.

Responsibilities:

• Prepare high quality Prime and subconsultant Proposals and SF 330s.
• Organize and coordinate elements of complex proposals with limited supervision.
• Work with technical staff on go/no-go forms.
• Attend pre-proposal meetings and document debrief sessions.
• Assist with in-house win strategy sessions and shortlist interview preparation.
• Create and maintain marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials.
• Research and communicate potential business leads and pursuits and prepare weekly reports.
• Perform input, maintenance, and templates for Cosential database.
• Maintain client relationship management (CRM) information.
• Create advertisements, graphics, and sales-related metrics, documents, and records.
• Coordinate special events (e.g., conferences/exhibits).
• Plan, conduct, and coordinate awards submissions and presentations, press releases, and articles in trade publications, local media, and company website and social media.
• Review the work of lower-level Marketing Coordinators.
• Interact with and facilitate communications with clients, vendors, and staff at all levels.
• Follow Shannon & Wilson’s Quality Assurance policy.
• Follow and promote Shannon & Wilson’s Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by supervisor.

Requirements

• Bachelor’s degree in marketing, journalism, communications, or related field.
• 6 to 9 years of marketing experience with an Architectural/Engineering/ Construction services firm.
• Strong analytical and organizational skills, with an ability to multi-task and manage time effectively.
• Excellent writing, proofreading, editing, and document production skills.
• Creative with exceptional attention to detail and strong design sensibility.
• Superior ability to communicate tactfully and diplomatically, both written and verbally.
• Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time-critical nature of proposals and other marketing tasks.
• Must be able to balance multiple deadlines and work effectively under pressure.
• Basic knowledge and understanding of marketing and business development strategies.
• Demonstrated proficiency in MS Word, Excel, PowerPoint, Outlook, Explorer, Adobe InDesign and Acrobat required; familiarity with Photoshop and a CRM Database is desired.
• Personable, flexible, and professional demeanor.
• The ability to work independently with the appropriate level of supervision.
• A valid driver license and insurable driving record.
• Basic computer skills: MS Word, Excel (required); MS Access (desirable).
• Frequent sitting, standing, and walking (with or without accommodations).

Level Placement

Typically, depending on an applicant’s education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs, a Mid-Level Marketing Coordinator would typically be placed at a Shannon & Wilson Office Services IV or V level.

Compensation

(per hour):

• Office Services IV: $29.00 - $42.00
• Office Services V: $32.00 - $50.00

Shannon & Wilson is committed to providing a comprehensive total rewards package that includes the following benefits:

• Employee stock ownership
• Medical, prescription, vision, dental, long-term care and life insurance plans offered to employees (and their families).
• Pre-tax health and daycare FSA
• Profit sharing and 401(k) plans with annual safe-harbor contributions
• 10 - 20 paid vacation days per year for full-time employees (prorated for part-time employment) based on years of experience
• Paid Sick and Safe Leave accrues based on state requirements
• 9 paid holidays per year + 1 personal holiday
• Paid time off for bereavement and jury duty
• Two weeks of paid parental leave
• Lunch & Live wellness webinars and an Employee Assistance Program
• Tuition Reimbursement
• Free parking

Shannon & Wilson is an Equal Opportunity Employer

Shannon & Wilson participates in the E-Verify program.

Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.