Hybrid Marketing Coordinator - Exec Support & Events

KellyMitchell Group; Los Angeles (CA); Hybrid; USD 34,000 - 51,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Employee-Owned ESOP

401K offered

Job summary

KellyMitchell Group is seeking a Marketing Coordinator for a 6-month contract in Los Angeles, CA. The role is hybrid, requiring onsite attendance at least 3 days per week, with responsibilities spanning executive scheduling, travel, meetings, and office operations support.

You will draft communications, manage calendars, coordinate multi-team events, and partner with HR for onboarding. Ideal candidates bring strong organizational and communication skills and discretion in handling sensitive

Qualifications

• Experience providing executive administrative support to senior leadership.
• Experience supporting office operations, facilities, or workplace services.
• Strong experience managing complex calendars, meetings, executive travel, and competing priorities.
• Experience coordinating vendors, catering, office services, and workplace needs.
• Strong organizational skills and acute attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle sensitive business and personnel information with professionalism, maturity, and discretion.

Responsibilities

• Manage a complex, fast-changing executive calendar, including scheduling across multiple teams and time zones.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, transportation, and expense reporting.
• Partner with executive assistants and administrative teams to coordinate multi-executive meetings and workflows.
• Plan and execute leadership meetings, all-hands meetings, team events, and other internal and external gatherings.
• Support day-to-day office operations, including facilities, vendors, supplies, catering, conference rooms, and meeting technology.
• Partner with HR to coordinate onboarding activities for new team members and manage visitor and workplace access needs.
• Draft, proofread, and format executive communications, presentations, status updates, and meeting notes.

Skills

Executive support

Office operations

Calendar management

Vendor coordination

Attention to detail

Communication skills

Discretion

Job description

KellyMitchell Group is seeking a Marketing Coordinator for a 6-month contract in Los Angeles, CA. The role is hybrid, requiring onsite attendance at least 3 days per week, with responsibilities spanning executive scheduling, travel, meetings, and office operations support.

You will draft communications, manage calendars, coordinate multi-team events, and partner with HR for onboarding. Ideal candidates bring strong organizational and communication skills and discretion in handling sensitive