Marketing Coordinator

Freese and Nichols; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Freese and Nichols is seeking a Marketing Coordinator to support our Austin or San Marcos, Texas offices. You will help manage pursuits, coordinate proposal and shortlist development, maintain marketing information, and partner with technical teams to strengthen positioning for opportunities.

You’ll work with cross-functional teams to draft content, coordinate materials, and keep pursuit timelines on track, ensuring high-quality deliverables and data integrity throughout the proposal lifecycle.

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, Advertising, Public Relations, or equivalent experience.
• 3+ years of experience in communications, marketing, editing, or related field.
• Experience managing multiple deadlines and priorities with limited supervision.
• Strong writing, editing, and document coordination skills.
• Ability to collaborate with technical professionals and produce high-quality deliverables.

Responsibilities

• Manage multiple pursuits at the same time, including letters of interest, requests for proposals, requests for qualifications, and shortlist materials
• Gather information, draft content, edit responses, and help produce tailored pursuit deliverables
• Coordinate layouts, presentations, statements of qualifications, and other supporting materials for submissions
• Maintain pursuit schedules and organize priorities to meet deadlines across shifting workloads
• Partner with technical teams and internal stakeholders to develop strong, accurate, client-focused content
• Update project, staff, and company information in the CRM and support clean data practices throughout the pursuit lifecycle
• Identify opportunities to improve marketing processes, tools, and workflow
• Mentor less experienced marketing coordinators and support team collaboration across pursuits

Skills

Writing

Editing

Content coordination

Project management

Deadline management

Team collaboration

Education

Bachelor’s degree in Marketing, Communications, English, Journalism, Advertising, Public Relations, or equivalent experience

Tools

Adobe InDesign

CRM systems

Adobe Creative Cloud

Marketing databases

Job description

Freese and Nichols is seeking Marketing Coordinator in our Austin or San Marcos, Texas offices. As Marketing Coordinator, you will support the firm’s growth by helping manage pursuits, coordinating proposal and shortlist development, maintaining marketing information, and partnering with technical teams to strengthen positioning for upcoming opportunities.

What You’ll Do

• Manage multiple pursuits at the same time, including letters of interest, requests for proposals, requests for qualifications, and shortlist materials
• Gather information, draft content, edit responses, and help produce tailored pursuit deliverables
• Coordinate layouts, presentations, statements of qualifications, and other supporting materials for submissions
• Maintain pursuit schedules and organize priorities to meet deadlines across shifting workloads
• Partner with technical teams and internal stakeholders to develop strong, accurate, client-focused content
• Update project, staff, and company information in the CRM and support clean data practices throughout the pursuit lifecycle
• Identify opportunities to improve marketing processes, tools, and workflow
• Mentor less experienced marketing coordinators and support team collaboration across pursuits

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, Advertising, Public Relations, or equivalent experience
• 3+ years of experience in communications, marketing, editing, or related field
• Experience managing multiple deadlines and priorities with limited supervision
• Strong writing, editing, and document coordination skills
• Ability to collaborate with technical professionals and produce high-quality deliverables

Preferred

• Experience in the architectural or engineering industry
• Experience preparing qualifications-based proposals (RFQs, RFPs, SOQs)
• Experience using a CRM or marketing database
• Experience using Adobe Creative Cloud including InDesign

About Freese And Nichols

At the heart of our culture is our LEADS values (Learn continuously, Engage as family, Act with integrity, Deliver quality, and Serve always). Each year, our employee engagement survey confirms that our leaders and our employees live our values.

We strive to be the firm of choice for clients and employees through innovative approaches, practical results, and outstanding service. For more than 130 years, we have been planning and designing the infrastructure our communities need: developing water supplies, designing roadways and bridges, preparing for natural disasters, and much more.

Besides our comprehensive benefits package (see more at Benefits That Work for You), we offer paid overtime for salaried employees, an annual bonus, and access to company cabins in Red River, New Mexico and Banner Elk, North Carolina.

We are proud of our flexible work environment which includes a hybrid schedule with up to 40% of remote work, and an alternative work schedule program which provides a day off every other Friday.

Join our team of 1,300+ employees as we grow from Virginia to Colorado. Learn more about working here at Working at Freese and Nichols.

Freese and Nichols is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based upon race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.