Marketing/Communications Assistant

SMPS Boston; Wakefield, Northern (MA, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid Work Schedules

Tuition Reimbursement

Paid Holidays

Job summary

GEI Consultants Inc. in Wakefield, MA seeks a Marketing/Communications Assistant to support the marketing team and engineers on campaigns, proposals, and content.

The role builds high-quality materials, drafts communications, and coordinates with subject-matter experts across teams. Strong writing, organization, and the ability to manage multiple priorities are essential for success in a deadline-driven environment.

Qualifications

• Bachelor's degree in marketing, communications, business, English, or related field.
• 1–3 years of marketing, communications, administrative, or related experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong proficiency with Microsoft Office; familiarity with Adobe Creative Suite is a plus.

Responsibilities

• Assist with preparation, formatting, and production of proposals and RFQs.
• Coordinate proposal information and deadlines with marketing staff and technical experts.
• Gather resumes, project descriptions, graphics, and content for proposals and presentations.
• Maintain proposal and marketing content libraries and boilerplate materials.
• Support quality-control reviews of marketing materials for accuracy and compliance.
• Assist with final production, printing, binding, and electronic submission of pursuit materials.

Skills

Microsoft Word

PowerPoint

Excel

Adobe InDesign

Adobe Photoshop

CRM systems

Content development

Social media

Education

Bachelor's degree in Marketing or Communications

Tools

Adobe Creative Suite

CRM systems

Marketing automation tools

Job description

Our career opportunities include marketing, business development, communications, graphic design, and other related roles in the A/E/C industry.

Marketing/Communications Assistant

GEI Consultants Inc.

Job Posting
Sep. 16, 2026

Location: Wakefield, MA, United States

Your role at GEI.

GEI Consultants Inc. (GEI) is seeking a Marketing/Communications Assistant to support our growing marketing team and the engineers and scientists who pursue and deliver our work. This position is an excellent opportunity for an organized, collaborative, and detail-oriented professional who is interested in building a career in marketing within the A/E/C industry.

The Marketing/Communications Assistant will provide day-to-day support for both GEI’s marketing and communications teams to develop communications campaigns and content, proposals, qualifications packages, presentations, events, and other initiatives. The successful candidate will work closely with the marketing and communications teams, technical staff, and other corporate teams to help develop high-quality materials and content to position GEI effectively in the marketplace.

This role requires strong organization, solid writing skills, creativity, a willingness to learn, and the ability to manage multiple priorities in a deadline-driven environment.

• Assist with the preparation, formatting, and production of proposals, statements of qualifications, requests for qualifications (RFQs), and other pursuit materials.
• Coordinate proposal information and deadlines with marketing staff and technical subject‑matter experts.
• Gather resumes, project descriptions, graphics, and other content for proposals and presentations.
• Maintain proposal and marketing content libraries, including resumes, project sheets, and boilerplate materials.
• Support quality‑control reviews of marketing materials for accuracy, consistency, formatting, and compliance with solicitation requirements.
• Assist with final production, printing, binding, and electronic submission of pursuit materials as needed.
• Track proposal opportunities, deadlines, and deliverables using established marketing systems and processes.

Communications

• Support the development of strategic communications campaigns (social media, blogs, news releases, project stories, etc.)
• Support the development and distribution of internal and external communications content.
• Assist with company news, project announcements, award submissions, employee profiles, internal/external webinars, and other marketing content.
• Help maintain and schedule the GEI websites and create social media content as directed.
• Assist with creating and updating marketing collateral, brochures, flyers, presentations, and other promotional materials.
• Generate ideas and new approaches for marketing communication priorities, including campaigns and key pursuits.
• Coordinate with graphic designers and other marketing team members to support visual communications, such as infographics and videos.

Events & Business Development

• Assist with planning and coordinating conferences, trade shows, client events, employee events, and other marketing activities.
• Support event logistics, registrations, materials, signage, promotional items, and follow‑up.
• Assist marketing team and technical staff with client meeting, presentation preparation, and other business development opportunities.

Administrative & Team Support

• Take initiative in connecting with colleagues in support of marketing/communications, ensuring consistent follow‑up and clear communication as needed.
• Maintain organized marketing files, databases, calendars, and shared resources/enterprise platforms.
• Enter and update information in marketing workload tracker and customer relationship management (CRM) systems.
• Assist with tracking marketing metrics, activity, and deadlines.
• Support special projects and initiatives across the marketing organization.
• Participate in team meetings and contribute ideas for improving marketing processes and resources.
• Provide general administrative support to the marketing team as needed.

Qualifications

• Ability and willingness to work onsite in Wakefield, MA a minimum of three days per week (four days preferred) to foster collaboration, knowledge sharing, and professional development within a dynamic marketing team environment.
• Bachelor's degree in marketing, communications, business, English, public relations, or a related field; equivalent experience may be considered.
• 1–3 years of marketing, communications, administrative, or related professional experience preferred, but not required.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong proficiency with Microsoft Office, particularly Word, PowerPoint, and Excel. Familiarity with Adobe Creative Suite, particularly InDesign and Photoshop, is a plus.
• Ability to work collaboratively with people across different disciplines and levels of an organization.
• Familiarity with social media platforms and video editing software a plus.
• Demonstrated ability to learn new systems, processes, and software quickly.

We are GEI.

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here .

Employee-owned. Employee-focused.

As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well‑being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client‑Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here .

GEI’s Total Rewards Package Includes

• Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus
• Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More
• Well-Being Program and Paid Parental Leave
• Hybrid Work Schedules and Cell Phone Stipends
• GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement
• Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement
• Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses
• Paid Holidays and Generous Paid Time Off Program
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• Opportunity to be an Owner and Shareholder (Learn more here )
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion

PHYSICAL REQUIREMENTS

WORK ENVIRONMENT

Functional Demands:

X

Sedentary

X

Light

Medium

Other

Activity Level Throughout Workday (check one per row)

Physical Activity Requirements

Occasional

(0-35% of day)

Frequent

(33-66% of day)

(67-100% of day)

Not Applicable

X

Standing

X

Walking

X

Climbing

X

Lifting (floor to waist level) (in pounds)

(0-25 lbs)

Lifting (waist level and above) (in pounds)

(0-25 lbs)

Carrying objects

X

Push/pull

X

Twisting

X

X

Reaching forward

X

Reaching overhead

X

X

X

X

Keyboard use/repetitive motion

X

Taste or smell

X

Talk or hear

X

X

Accurate 20/40

Very Accurate 20/20

Not Applicable

Near Vision

X

Far Vision

X

Yes

No

Not Applicable

X

Sensory Requirements

Minimal

Moderate

Accurate

Not Applicable

Depth perception

X

Hearing

X

Reasonably Anticipated

Not Anticipated

X

Chemical

X

X

Extreme temperatures

X

Radiation

X

Uneven surfaces or elevations

X

X

Dust/particulate matter

X

Other (exposure risks):

X

8

10

12

Other work hours

GEI is an AA/equal opportunity employer, including disabled and veterans.