Marketing & Communications Admin & Operations Lead (Hybrid)

University of Iowa; Iowa City (IA); Hybrid; USD 42,000 - 56,000; Full time

Job summary

University of Iowa is seeking an Administrative Support Coordinator in the Marketing and Communications team. The role provides admin and operational support across budgeting, HR, planning, information management, and daily department operations.

Hybrid work within Iowa is available; the position entails coordinating calendars, travel, meetings, data handling, reports, and communications with diverse campus partners. A strong focus on confidentiality and organization is required.

Qualifications

• Bachelor's Degree or an equivalent combination of education and experience.
• 1 year of related administrative support experience.
• 1 year of database management experience.
• Excellent oral, written and interpersonal communication skills.
• Proficiency in MS Word, Excel, PowerPoint and Outlook.
• Excellent organizational skills; familiarity with bookkeeping.
• Ability to work in a fast-paced environment with minimal supervision.
• Communications requiring confidentiality, attention to detail and strong writing/editing.
• Experience in a welcoming and respectful workplace environment.

Responsibilities

• Support daily operations of the Marketing and Communications office and division leads.
• Manage calendars, meetings, travel arrangements, and related logistics.
• Prepare travel itineraries and submit travel expenses for leaders and guests.
• Assist with events, data organization, and reports.
• Order and track office supplies; support department meetings and minutes.
• Provide basic support for office and production equipment and facilities.
• Assist with policy and procedure changes and department dashboards.
• Answer phones, triage inquiries, and liaise with faculty, staff, students, and partners.
• Contribute to budgeting, purchasing, accounts payable, and financial tracking.
• May supervise students or temporary staff as a backup ELMS controller.

Skills

Excellent communication

Interpersonal skills

Organization

Confidential communications

Fast-paced environment

Verbal writing/editing

Education

Bachelor's Degree or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Tableau (data tools)

Job description

University of Iowa is seeking an Administrative Support Coordinator in the Marketing and Communications team. The role provides admin and operational support across budgeting, HR, planning, information management, and daily department operations.

Hybrid work within Iowa is available; the position entails coordinating calendars, travel, meetings, data handling, reports, and communications with diverse campus partners. A strong focus on confidentiality and organization is required.