Marketing Campaign Operations Manager

LeadStack Inc.; United States; Remote; USD 85,000 - 88,000; Full time

Job summary

LeadStack Inc. is seeking a Marketing Campaign Operations Manager for a remote, US-based contractor role (7 months).

You will partner with Campaign Strategy to execute plans, own production budgets, ad trafficking, and cross‑functional coordination, ensuring on‑time delivery for high‑impact brand moments. The ideal candidate is highly organized, detail‑driven, and capable of communicating with stakeholders at all levels while managing multiple fast-moving workstreams across internal teams and

Qualifications

• 6-8 years experience in marketing operations, integrated campaigns, project management.
• Highly organized and detail-oriented, with the ability to manage multiple concurrent deadlines.
• Strong written and verbal communication skills, including the ability to synthesize complex work for an executive audience.
• Proven ability to build and maintain cross-functional relationships across internal teams, agencies, and external vendors.
• Comfort working across trafficking/ad-ops platforms, budget trackers, and presentation tools.

Responsibilities

• Own production budgets, ad trafficking, and coordination across internal teams and external partners and agencies.
• Own end-to-end trafficking across linear, digital, OLV, and CTV placements with internal and external traffic sheets.
• Coordinate asset handoffs to media agencies, confirming specs and timing and flag discrepancies.
• Manage linear inputs (ad IDs, clearance, pre-approvals, final spot uploads, rotation schedules) with partners.
• Handle clearance and shipping to linear networks in partnership with Extreme Reach.
• Provide executive communications support and prepare quarterly reporting.
• Maintain relationships across creative, production, legal, finance, media agencies, and vendors.

Skills

Program management

Campaign management

Stakeholder communication

Budget tracking

Ad trafficking

Cross-functional collaboration

Attention to detail

Executive communications

Tools

Extreme Reach

Slack

Google Workspace

Job description

Job Title : Marketing Campaign Operations Manager

Location: Remote, US (ideally near hubs like San Francisco, Chicago, New York or Seattle for this contractor to be located with other employees)

Contract Duration: 7 months (2026-11-16 to 2027-06-07)

Pay Rate: $62-$64/hr on W2

Job Description

As the primary operations partner to the Campaign Strategy team, this role ensures strategy’s vision and plan are executed accurately, on time, and efficiently in partnership with Production, Creative, and Program Management. This role is responsible for bringing to life some of Client’s most critical moments for our Brand.

This role will own production budgets, ad trafficking, help lead executive communications, and coordinate across internal teams and external partners and agencies. The ideal candidate is highly organized and detail-oriented, comfortable managing multiple fast-moving workstreams with competing deadlines, and able to communicate clearly with stakeholders at every level.

Roles and Responsibilities

Asset Tracking, Task Briefs & Source of Truth

• Translates Brand’s media plan into direction for what creative, project management needs. Oversee specs, channel best practices, handoff dates to align with launch, and resources required for efficient delivery.
• Flag at-risk assets, escalations, trade-offs to keep deadlines on track
• Partner with campaign strategy on task briefs for creative team writing and designing for new assets, capturing placement, specs, and handover dates.
• Own end-to-end trafficking across linear, digital, OLV, and CTV placements by completing internal and external traffic sheets, monitoring incoming trafficking matrices from the media agency, and proactively following up on delays to launch campaigns on time.
• Coordinate asset handoff to media agency of record agency, confirming correct specs and timing, and flag discrepancies between Client and agency documentation.
• Manage linear inputs (ad IDs, clearance, rough-cut pre-approval, final spot upload, creative rotation schedules) with the media agency and broadcast delivery partners.
• Handle all clearance and shipping to the linear networks in partnership with Extreme Reach.
• Advise creative, production, and campaign strategy on clearance guidelines that may inform the creative. For example, what we're allowed to show or say in a spot, where legal language is required, and where networks may be sensitive or unlikely to approve.
• Coordinate SAG talent residual estimates, POs, and vendor billing.

Budget & Production Management

• Own the Brand Production Budget including cross functional budget updates, production PO submission, and PO tracking, upkeep of production justification and cost comparison trackers.
• Strategically identify production budget gaps, trade-offs, cost efficiencies while delivering on business needs
• Track budget deadlines, re-quarterization deadlines, and quarterly spend pacing; flag over- or under-spend risk to leadership.
• Partner with producers to secure and negotiate bids in advance and identify cost savings or overspending early.
• Lead monthly production budget calls with the production team, including deck prep, deadline reminders.

Opensense Program Ownership & Reporting

• Own the Opensense email banner program across Brand, GIC, and Strategy Events, managing and prioritizing banner requests through the Slack intake workflow in partnership with Opensense.
• Own quarterly reporting aligned to the QBR calendar.
• Partner with field marketing and GIC to ensure the Opensense audience is aligned to the correct sales leaders and territories.

Executive Communications

• Own the bi-weekly update to senior leadership, synthesizing campaign launches, production updates, and executive decisions needed across Strategy, Operations, and partner teams.
• Coordinate with creative studios and project managers on 3D production, mechanicals, and timelines.
• Manage PO submission, tracking, and invoicing for production work.
• Confirm drop-dead dates with the media agency and ensure creative files are delivered on time.
• Communicate creative rotation plans, decisions, and trade-offs to executive stakeholders.

Cross-Functional Partnership

• Act as the operational bridge between creative, production, legal, finance, media agency, and external vendors.
• Maintain working relationships with producers, project managers, and executives, and keep partners aligned on timelines and priorities.
• Anticipate blockers, present trade-offs, and adjust quickly as budgets, deadlines, or campaign priorities change.

Qualifications & Attributes

• 6-8 years experience in marketing operations, integrated campaigns, project management, production or a related field.
• Highly organized and detail-oriented, with the ability to manage multiple concurrent deadlines across teams and vendors.
• Strong written and verbal communication skills, including the ability to synthesize complex work for an executive audience.
• Proven ability to build and maintain cross-functional relationships across internal teams, agencies, and external vendors.
• Quick thinking and adaptable — able to pivot priorities as campaigns, deadlines, or budgets shift.
• Comfortable with ambiguity – able to thrive in unclear situations and keep projects moving forward in the absence of clarity.
• Comfort working across trafficking/ad-ops platforms, budget trackers, and presentation tools.

Additional Information :

A typical day for this role - Highly cross-functional role partnering with internal teams and our media agency. Every day is different and comes with change - and will require a highly adaptive, collaborative, and quick problem solving personality to be successful. We communicate mainly in Google Hangouts, Slack, and Slack huddles.

Top Skills :

Must have skills:

Program management, ability to guide creative/productions teams on timeline, specs, best practices for Brand campaign asset production, ability to quickly pivot and manage multiple priorities, ability to react quickly to time sensitive asks, strong communication skills, ad trafficking, budget management

Optional skills:

AI proficiency, data analytics

How many years of experience would you consider overqualified? 8 years

How many years of experience would you consider underqualified? 3 years

Key words : Marketing Campaign Operations, Campaign Management, Program Management, Brand Marketing, Production Management, Creative Project Management, Ad Trafficking, Linear Ad Trafficking, Digital Ad Trafficking, OLV, CTV, Media Operations, Media Planning, Asset Management, Creative Briefs, Production Budgets, Budget Management, Purchase Orders (POs), Vendor Management, Agency Management, Cross-Functional Project Management, Campaign Execution, Timeline Management, Resource Planning, Stakeholder Management, Executive Communications, Production Cost Tracking, Budget Forecasting, Out-of-Home (OOH) Advertising, Billboard Production, SAG Residuals, Clearance Management, Extreme Reach, Opensense, Slack, Google Workspace, Risk Management, Deadline Management, Process Improvement, Data Analytics, AI Proficiency, Campaign Operations Manager, Brand Operations Manager, Marketing Production Operations Manager, Integrated Marketing Operations Manager, Marketing Program Manager, Campaign Manager, Brand Production Manager, Production Operations Manager, Marketing Operations Manager, Creative Operations Manager, Advertising Operations Manager