Business Development Assistant

McPhail Sanchez, LLC; New York (NY); On-site; USD 56,000 - 62,000; Full time

Job summary

Arnold & Porter is seeking a Business Development Assistant to support pitches, marketing materials, and directory submissions. The role may be based in New York or Washington, DC, and follows a hybrid schedule.

You will help with webinars, events, CRM data, and invoices while coordinating with the Marketing Department. A four-year degree and at least one year of relevant experience are required, with proficiency in Microsoft Office and familiarity with AI tools.

Qualifications

• Four-year college degree or equivalent experience.
• At least one year of relevant administrative support experience.
• Proficiency with Microsoft Office Suite; strong written communication.
• Familiarity with AI tools and marketing technologies preferred.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion and confidentiality in handling information.
• Excellent proofreading, editing, and interpersonal skills.
• Experience in a law firm or professional services is preferred.
• Willingness to work additional hours as needed.

Responsibilities

• Prepare pitchbooks, meeting materials, and other marketing collateral for clients and client prospects.
• Assist in developing, editing, and producing PowerPoint presentations and other marketing materials.
• Serve as a primary contact for attorney requests for marketing materials.
• Coordinate with the Business Resource Center and Office Services on the production of marketing materials.
• Coordinate submissions to legal directories (Chambers and The Legal 500) and maintain the firm’s experience database.
• Support events: logistics for in-person and virtual conferences and sponsorships.
• Track BD activity in the CRM and pitch tracking database; assist with data entry and maintenance.
• Perform research requests including lateral hire and competitive intelligence research.
• Prepare and process invoices, bills, and expense reports.
• Provide general administrative support: scheduling meetings, reserving conference rooms, and preparing materials.

Skills

Microsoft Office Suite

Windows OS

AI tools

Marketing technologies

Attention to detail

Discretion / Confidentiality

Time management

Interpersonal skills

Law firm experience

Education

Bachelor's degree or equivalent

Tools

AI tools

Marketing technologies

Job description

Arnold & Porter is an international law firm with offices across the United States, Europe, and Asia. The firm delivers sophisticated regulatory, litigation, and transactional services to clients across a broad range of industries, including more than half of the Fortune 100.

The Marketing Department is seeking a Business Development Assistant to provide project and administrative support to the Business Development team. The position will assist with the preparation of pitches, presentations, marketing collateral, and legal directory submissions; support the collection and maintenance of firmwide experience data; support webinars, events, and sponsorships; and provide general assistance to the broader Marketing Department as needed.

This position may be based in the firm’s New York or Washington, DC office and will follow a hybrid work schedule.

Key Responsibilities

Pitches & Marketing Materials

• Prepare pitchbooks, meeting materials, and other marketing collateral for clients and client prospects.
• Assist in the development, editing, and production of PowerPoint presentations and other custom marketing materials.
• Serve as a primary contact for attorney requests for marketing materials.
• Coordinate with the Business Resource Center and Office Services on the production of marketing materials.

Directory Submissions & Experience Database

• Support the coordination of submissions to legal directories, including Chambers and The Legal 500.
• Assist with the entry, maintenance, and updating of information within the firm’s experience database.
• Support transactional Business Development team members with the collection and maintenance of league table experience data.

Events & Programming

• Coordinate logistics for in-person and virtual conferences, seminars, and sponsorships.
• Provide on-site and virtual event support as needed.

Business Development Operations

• Assist with tracking business development activity, including data entry and maintenance of the firm CRM and pitch tracking database.
• Support general research requests, including lateral hire and competitive intelligence research.
• Prepare and process invoices, bills, and expense reports.

Administrative & Department Support

• Provide administrative support to the Business Development team, including scheduling meetings, reserving conference rooms, and preparing meeting materials.

Qualifications

• Four-year college degree or equivalent experience.
• Minimum of one year of relevant work experience or equivalent internship experience in a similar administrative or professional support role.
• Proficiency with Microsoft Office Suite and Windows operating systems.
• Familiarity with AI tools and marketing technologies is preferred.
• Strong proofreading, editing, written communication, and organizational skills.
• Demonstrated ability to manage multiple priorities and meet time-sensitive deadlines in a fast-paced professional environment.
• Strong problem-solving, time management, and interpersonal skills. Ability to work effectively and collaboratively as part of a multi-functional team.
• Ability to exercise discretion and maintain confidentiality.
• Exceptional attention to detail and commitment to internal and external client service.
• Prior experience in a law firm or professional services environment is preferred.
• Flexibility to work additional hours, as necessary.

The anticipated base salary for this position is $56,000 to $62,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually