Marketing Associate

ChemPartner; Boston (MA); On-site; USD 52,000 - 76,000; Full time

Job summary

ChemPartner is seeking a detail-oriented Marketing Associate to coordinate conference and event logistics. You will support preparations, printing, shipping, and onsite activities under the Head of Marketing, helping ensure smooth execution of approved event plans.

This role involves coordinating registrations, vendor communications, and post-event follow-ups, with occasional travel and weekend coverage as needed. A strong eye for detail and clear communication are essential for success.

Qualifications

• Experience supporting events, marketing coordination, administration, or logistics.
• Strong organization, attention to detail, and deadline management across multiple tasks.
• Clear written and verbal communication; comfortable coordinating with vendors and colleagues.
• Mandarin Chinese proficiency preferred for communicating with suppliers in China.
• MS Office skills, especially Excel, Outlook, and Word; familiarity with shipping tools is a plus.
• Associate or bachelor’s degree or equivalent experience; life sciences background helpful.

Responsibilities

• Coordinate conference registrations, exhibitor forms, booth services, and deadlines.
• Prepare materials, shipping, printing, and onsite support for events.
• Track deadlines and provide timely updates to staff.
• Pack, label, ship, track, and unpack event materials; arrange returns.
• Manage inventory of brochures, giveaways, booth displays, and supplies.
• Coordinate printing of brochures, signage, badges; verify files and delivery dates.
• Collaborate with vendors and internal teams on booth setup, catering, equipment.
• Arrange lead retrieval tools and collect attendee lists for handoff.
• Track event expenses and organize invoices for reconciliation.
• Draft post-event recap emails with highlights and follow-up actions.

Skills

Event coordination

Organization

Communication

Vendor coordination

Education

Associate or Bachelor’s degree

Tools

Microsoft Excel

Outlook

Word

Job description

ChemPartner is seeking an organized Marketing Associate to coordinate conference and event logistics. Reporting to the Head of Marketing, you will prepare materials, coordinate shipping and printing, track deadlines, and provide onsite support. This individual contributor role focuses on executing approved event plans.

Key Responsibilities

• Coordinate event registrations, exhibitor forms, booth services, and deadlines; contact organizers for availability, pricing, and logistical details.
• Maintain event checklists and schedules, share logistical updates with participating staff, and flag delays or missing information promptly.
• Pack, label, ship, track, receive, and unpack event materials; arrange return shipments and confirm delivery to the correct location.
• Maintain an organized inventory of brochures, giveaways, booth displays, and event supplies; check returned items and arrange approved replenishment.
• Source event materials through Taobao, Alibaba, and other vendors; compare quotes and coordinate approved orders, direct shipments from China to the U.S., and delivery confirmation.
• Coordinate printing of approved brochures, posters, signage, and badges; confirm file versions, quantities, print quality, and delivery dates.
• Work with vendors and internal teams on approved arrangements for booths, venues, catering, and equipment; assist with setup, registration, and breakdown.
• Arrange badge scanners or lead retrieval tools as directed; collect and organize lead exports, business cards, and attendee lists for timely handoff to Marketing and BD.
• Track event expenses against approved amounts and organize invoices and receipts for reconciliation.
• Coordinate post-event debriefs, gather team feedback, and draft recap emails covering conference highlights, attendance, collected leads, costs, logistical issues, improvements, and follow-up actions.

Qualifications

• Experience supporting events, marketing coordination, administration, or logistics; internships and relevant campus event experience are welcome.
• Strong organization, attention to detail, and follow-through across multiple deadlines.
• Clear written and verbal communication and comfort coordinating with vendors and colleagues.
• Familiarity with Taobao or Alibaba and China-to-U.S. shipping or dropshipping. Mandarin Chinese proficiency is preferred for communicating with suppliers in China.
• Working knowledge of Microsoft Office, especially Excel, Outlook, and Word; familiarity with shipping tools or event platforms is a plus.
• An associate or bachelor’s degree, or equivalent practical experience. Life sciences industry experience is helpful.

Work Requirements

Onsite work is needed for shipping, receiving, inventory, and event preparation. Occasional travel and evening or weekend event support may be required. The role includes moving and packing event materials and assisting with booth setup, with reasonable accommodation as needed.