Event Logistics Specialist

ChemPartner; Boston (MA); On-site; USD 52,000 - 76,000; Full time

Job summary

ChemPartner is seeking a detail-oriented Marketing Associate to coordinate conference and event logistics. You will support preparations, printing, shipping, and onsite activities under the Head of Marketing, helping ensure smooth execution of approved event plans.

This role involves coordinating registrations, vendor communications, and post-event follow-ups, with occasional travel and weekend coverage as needed. A strong eye for detail and clear communication are essential for success.

Qualifications

• Experience supporting events, marketing coordination, administration, or logistics.
• Strong organization, attention to detail, and deadline management across multiple tasks.
• Clear written and verbal communication; comfortable coordinating with vendors and colleagues.
• Mandarin Chinese proficiency preferred for communicating with suppliers in China.
• MS Office skills, especially Excel, Outlook, and Word; familiarity with shipping tools is a plus.
• Associate or bachelor’s degree or equivalent experience; life sciences background helpful.

Responsibilities

• Coordinate conference registrations, exhibitor forms, booth services, and deadlines.
• Prepare materials, shipping, printing, and onsite support for events.
• Track deadlines and provide timely updates to staff.
• Pack, label, ship, track, and unpack event materials; arrange returns.
• Manage inventory of brochures, giveaways, booth displays, and supplies.
• Coordinate printing of brochures, signage, badges; verify files and delivery dates.
• Collaborate with vendors and internal teams on booth setup, catering, equipment.
• Arrange lead retrieval tools and collect attendee lists for handoff.
• Track event expenses and organize invoices for reconciliation.
• Draft post-event recap emails with highlights and follow-up actions.

Skills

Event coordination

Organization

Communication

Vendor coordination

Education

Associate or Bachelor’s degree

Tools

Microsoft Excel

Outlook

Word

Job description

ChemPartner is seeking a detail-oriented Marketing Associate to coordinate conference and event logistics. You will support preparations, printing, shipping, and onsite activities under the Head of Marketing, helping ensure smooth execution of approved event plans.

This role involves coordinating registrations, vendor communications, and post-event follow-ups, with occasional travel and weekend coverage as needed. A strong eye for detail and clear communication are essential for success.